Front Office Administrator

Global Turbine Asia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading facility management company in Malaysia is looking for a dedicated professional to manage front office operations and ensure smooth functioning of facilities. The ideal candidate will assist in creating purchase orders, managing supplies, and overseeing maintenance and renovation projects. Responsibilities also include vendor management and additional tasks as assigned by the Head of Department. This role requires excellent interpersonal skills and a proactive approach to facility management.

Responsibilities

• Be at the front office for welcoming, public relation and managing the visitors.
• Creation of Purchase Orders limited to creating POs in the ERP system.
• Managing the supply of goods for offices.
• Assist and monitor Facility Operations to ensure smooth functioning.
• Assist to provide Maintenance Planning to optimize facility functionality.
• Assist to carry out tasks related to office and facility renovation.
• Assist to manage all the vendors related to maintenance.
• Assist to undertake additional projects and responsibilities.
• Carry out tasks as instructed by HOD.

Job description

Responsibilities

• Be at the front office for welcoming, public relation and managing the visitors.
• Creation of Purchase Orders limited to creating POs in the ERP system. Each individual requestor will remain responsible for managing the process up to the payment stage.
• Managing the supply of goods (office daily consumable and beverage supply) for offices.
• Assist and monitor Facility Operations: Supervise day to day facility needs to ensure smooth functioning of workshop, warehouses and administrative areas.
• Assist to provide Maintenance Planning: Develop and Implement preventative facility maintenance program to optimize facility functionality and minimize downtime.
• Assist to carry out tasks related to office and facility renovation and building of new facility.
• Assist to manage all the vendors and subcontractors related to the maintenance and uplifting the building and facility.
• Assist to undertake additional projects, assignments, and responsibilities as directed by HOD.
• Carry out tasks as instructed by HOD.