Finance Executive

Talentcloud.ai; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A finance-focused company in Malaysia is looking for an experienced finance professional to manage financial statements, accounts payable and receivable processes, and ensure accurate reporting. The ideal candidate should have a relevant degree, strong analytical and communication skills, and at least 2 years of experience in finance or accounting. Proficiency in accounting software and Microsoft Excel is essential. This role offers opportunities for collaboration across departments and supports internal and external audit processes.

Qualifications

• At least 2 years of related working experience in finance or accounting.
• Proven experience in AP/AR processes and financial reporting.
• Strong understanding of financial statements and management accounts.
• Detail-oriented and able to work under tight deadlines.

Responsibilities

• Prepare financial statements and management reports.
• Manage accounts payable and receivable processes.
• Perform aging analysis and reconciliations.
• Support internal and external audit requests.

Skills

Analytical skills

Problem-solving skills

Communication skills in English

Communication skills in Malay

Communication skills in Chinese

Organizational skills

Attention to detail

Collaboration skills

Education

Professional Certificate, Bachelor's Degree in Finance/Accountancy/Banking

Tools

Accounting software

Microsoft Excel

Job description

• Compile and analyze financial information to prepare financial statements (General Ledger) including monthly and annual Management Accounts.
• Ensure the concept of full set of accounts is followed, and provide explanations for variances in statutory numbers.
• Prepare monthly analysis and management reports as per departmental requirements.
• Ensure the accuracy, completeness, and timeliness of all financial data.

II) Accounts Payable (AP) Management:

• Manage the AP cycle, including invoice processing and payments, ensuring timelines and quality meet KPIs and targets.
• Review and approve invoices for payment in accordance with company policies and procedures.
• Coordinate with relevant departments to ensure timely payment processing.
• Communicate with vendors to resolve any invoice discrepancies or account balance issues.

III) Accounts Receivable (AR) Management:

• Oversee the AR cycle, from invoice processing to collections and settlements, ensuring that all timelines and quality meet KPIs and targets.
• Ensure that all outstanding receivables are accurately tracked and followed up on.
• Communicate with customers regarding invoice discrepancies and outstanding balances.
• Process and manage refunds to customers or vendors in accordance with company policies and procedures.
• Ensure proper documentation and approval for each refund transaction.
• Maintain accurate records of all refund transactions and ensure timely processing.

V) Aging Analysis & Reconciliation:

• Perform aging analysis for both accounts payable and accounts receivable to ensure that overdue balances are addressed promptly.
• Conduct necessary reconciliations to ensure that all accounts are accurate and up to date.
• Work closely with the finance team to ensure any discrepancies are identified and resolved efficiently.
• Ensure data integrity and completeness across all financial processes.
• Conduct regular checks and balances on all financial-related matters to maintain accuracy in reporting and accounting practices.
• Work closely with the accounts payable/receivable, accounting, and finance departments to ensure smooth and timely financial operations.
• Coordinate with banks and other financial institutions to address any delinquent accounts.
• Collaborate with other departments to ensure integrated financial processes are efficiently carried out.
• Review and checking purchase orders to ensure compliance with company policies and procedures.
• Create reports summarizing accounts payable/receivable activities across multiple departments or entities.
• Maintain effective communication with vendors and customers regarding account balances and any related issues.

IX) Audit Support:

• Support the line manager in internal and external audit requests and provide necessary documentation.
• Ensure that audit procedures and requests are handled in a timely and accurate manner.

X) Trade Shows & Consumer Events:

• Assist in organizing and supporting finance-related activities for trade shows and consumer events, such as MAS Travel Fair, MATTA, etc.

XI) Ad Hoc Tasks:

• Perform any other duties or ad hoc assignments as delegated by the company or line manager.

Qualifications and Skills:

• Candidate should possess a Professional Certificates, Bachelor Degree, Diploma / Advanced Diploma or equivalent in Finance / Accountancy / Banking, All Business Field
• Preferably at least 2 years of related working experience.
• Proven experience in accounting, finance, or a related role, with knowledge of AP/AR processes, refund management, and financial reporting.
• Strong understanding of financial statements, management accounts, and the full set of accounts.
• Experience with aging analysis and reconciliation processes.
• Excellent analytical, problem-solving, and organizational skills.
• Proficiency in accounting software and Microsoft Excel.
• Good communication skills in English, Malay & Chinese language for both spoken and written
• Strong communication skills and the ability to collaborate with different departments.
• Detail-oriented and able to work under tight deadlines.
• Knowledge of audit processes and financial controls is a plus.

Personal Attributes:

• Team player with a proactive and collaborative approach.
• Ability to work independently and manage multiple tasks efficiently.
• High level of integrity and professionalism in all interactions.
• Adaptable and open to learning new skills.