Finance & Admin Executive

CITAGLOBAL BERHAD; Kuching; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate management firm in Kuching, Sarawak is seeking a Finance & Admin Executive to manage financial operations and administrative functions. You'll maintain accurate financial records, prepare reports for Group Finance, and ensure compliance with statutory requirements. Ideal candidates will have a Degree in a relevant field, 3-5 years' experience, and strong skills in accounting software and MS Excel. Proficiency in Bahasa Malaysia and English is required.

Qualifications

• Minimum 3-5 years of experience in a similar role.
• Experience with full set of accounts and financial reporting.
• Familiarity with Malaysian statutory requirements (SSM, LHDN, EPF, SOCSO, EIS).

Responsibilities

• Maintain accurate financial records using the approved accounting system.
• Prepare monthly financial reports for submission to Group Finance.
• Oversee general office administration and manage office supplies.

Skills

Attention to detail

Organisational skills

Time management

Communication skills in Bahasa Malaysia and English

Integrity

Education

Degree or Diploma in Accounting, Finance, Business Administration

Tools

Accounting software (e.g., SQL, AutoCount)

MS Excel

Job description

REPORTING TO : General Manager, Citaglobal (Sarawak) Sdn. Bhd.

LOCATION : Kuching, Sarawak

Job Purpose

The Finance & Admin Executive is responsible for managing the financial operations and administrative functions of Citaglobal (Sarawak) Sdn. Bhd. This role ensures accurate financial records, timely reporting to Group Finance, and smooth office administration. The position serves as the key finance contact for the Sarawak office, working closely with Group Finance to maintain compliance with Group policies and statutory requirements.

Key Responsibilities

Financial Management

• Maintain accurate and up-to-date financial records using the approved accounting system
• Process accounts payable and accounts receivable transactions
• Prepare payment vouchers and ensure proper documentation and approvals are in place
• Manage petty cash and ensure proper reconciliation
• Coordinate with banks on day-to-day banking matters, including payment processing
• Monitor cash flow and prepare cash flow projections for management review

Reporting & Compliance

• Prepare monthly financial reports for submission to Group Finance
• Assist in the preparation of annual budgets and variance analysis
• Ensure compliance with Group financial policies, Limits of Authority (LOA), and internal controls
• Liaise with external auditors and tax agents as required
• Maintain proper filing and documentation of all financial records
• Ensure timely submission of statutory filings(SSM, LHDN, etc.)

Administrative Functions

• Oversee general office administration, including facilities management and vendor coordination
• Manage office supplies, equipment, and asset register
• Coordinate with Group HR on payroll processing, leave administration, and staff claims
• Supervise the Accounts & Admin Clerk on day-to-day administrative tasks
• Maintain proper records for licences, permits and statutory registrations

Procurement & Contracts

• Assist in the procurement of goods and services in accordance with Group policies
• Maintain vendor database and ensure proper vendor documentation
• Track contract renewals (tenancy, service agreements, etc.) and flag upcoming deadlines

Job Specifications

Qualifications & Experience

• Degree or Diploma in Accounting, Finance, Business Administration, or related field
• Minimum 3-5 years of experience in a similar role, preferably in a corporate environment
• Experience with full set of accounts and financial reporting
• Familiarity with Malaysian statutory requirements (SSM, LHDN, EPF, SOCSO, EIS)
• Proficiency in accounting software(e.g., SQL, AutoCount, or similar)
• Strong MS Excel skills

Skills

• Strong attention to detail and accuracy
• Good organisational and time management skills
• Ability to work independently with minimal supervision
• Good communication skills in Bahasa Malaysia and English
• Trustworthy with high level of integrity
• Ability to handle confidential information with discretion

You may view our website at www.citaglobal.my for more information about our company. Only shortlisted applicants will be notified.