Finance & Admin Assistant (6 months Contract)

Jobstreet Malaysia; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading job portal in Malaysia is looking for a professional to handle SAP new customer and vendor code maintenance, ensuring valid purchase orders and accurate receivable recording. The job includes responsibilities such as matching shipping documents, reviewing supplier statements, maintaining the cash book, and performing administrative functions. The ideal candidate should be able to manage accounts payable tasks and perform reconciliations effectively.

Responsibilities

• Ensure valid PO obtained prior to shipment and match shipping documents to PO.
• Ensure SO price is tied to PO before generating system invoice.
• Ensure receivables are accurately recorded and recognized in the correct period.
• Ensure Debit Notes for expenses paid on behalf of the customer are issued timely.
• Ensure AR collection is recorded on time.
• Ensure payments are collected before invoice due for scrap sales.
• SAP new vendor code maintenance and creation.
• Ensure proper 3-way matching (PO, proof of delivery order, Invoice).
• Review and investigate unmatched receipt accrual periodically.
• Supplier statements reviewed and reconciled to ensure purchases and liabilities.
• Ensure Cash book is properly maintained and resolve monthly bank's reconciliation.
• Update petty cash book and weekly bank balance in SharePoint.
• Post month end journal and postings for various expenses.
• Perform other ad-hoc tasks as required by superior.

Job description

SAP new customer code maintenance and creation

Ensure valid PO obtained prior to shipment and match shipping documents (POD, etc) to PO

Ensure SO price is tied to PO before generating system invoice

Ensure the receivable is accurately recorded & properly recognized in the correct period.

Ensure Debit Notes for expenses paid on behalf the customer are issued on a timely basis.

Ensure AR collection is recorded on a timely basis.

Ensure payments collected before invoice due (for scrap sales).

Account Payable (AP)

SAP New vendor code maintenance and creation

Ensures a proper 3 ways matching (PO, proof of delivery order & Invoice)

Review and investigate unmatched receipt accrual periodically

Supplier statements independently reviewed and reconciled to ensure purchase & liabilities are taken up in proper period.

Treasury - Ensure Cash book are properly maintained and to resolve monthly bank's reconciliation

Petty cash book is properly updated.

Weekly update bank balance in SharePoint.

Posting month end journal and posting for repayment /accrual/ fuel /payroll, etc.

Any other ad-hoc task is required by superior.

Admin function - stationery order, replenish refreshment & first aid box

Other admin function and finance document filling.