Facilities Specialist III

TE Connectivity; Seberang Perai; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading technology company located in Penang, Malaysia is looking for an Administrative Support in Facilities Management to lead and manage various activities across the plant. The ideal candidate must have a diploma in Facilities Management and a minimum of 3 years of experience, particularly in a manufacturing environment. Strong organizational abilities and knowledge of ISO standards are essential. This role includes overseeing maintenance, handling compliance reports, and ensuring effective communication across departments.

Qualifications

• Minimum 3 years of facilities management/administrative experience, preferably in a manufacturing environment.
• Highly organized, systematic, and responsive to employees' requests and concerns.
• Can communicate at all levels of the organization.

Responsibilities

• Lead and manage full spectrum of plant activities including expansion and security.
• Oversee maintenance and alteration of facilities, ensuring compliance with regulations.
• Coordinate purchase orders within budget guidelines and file monthly reports.

Skills

Strong knowledge in RBA

ISO 9001

ISO 14001

ISO 45001

Negotiation skills

Organizational skills

Education

Diploma in Facilities Management

Job description

As facilities Administrative Support, you will lead and manage full spectrum of plant activities including expansion, full factory premises, security guard control, canteen, janitorial, landscaping, office supply management, transportation, dormitory and work closely with various internal / external stakeholders and contribute to our growth.

Job Requirements

• Manages, coordinates, and oversees various functions for the facilities organization including maintenance and alteration of office, manufacturing, canteen, suppliers and vendor Management, warehouse, truck yards, parking, and landscaped areas and equipment, as well as layout, arrangement, and housekeeping of the facilities. Including Bomba, local and international requirement.
• May coordinate, manage, and direct the design, planning, construction, maintenance and alteration of building structures, equipment, machinery, - and other facilities infrastructures.
• Controls inter-building communication installations and maintenance.
• Supervises maintenance and alteration of all areas and equipment within the building(s), as well as layouts, arrangements, and housekeeping of all facilities.
• Analyses and standardizes various facilities procedures to improve efficiencies.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Assigns duties for subordinates and examines work for conformance to policies and procedures.
• Coordinates purchase orders within budget guidelines and files monthly reports to accounting, corporate, and/or facilities management
• Inspects plant and evaluates use of space and facilities.
• Analyzes firm\'s HVAC systems, computer network wiring, lighting and other factors.
• Plans, budgets and schedules various regional facilities modifications including cost estimates, bid sheets, layouts and contracts for construction and acquisitions.
• Performs audits to support facility planning.
• Develops long range plans, conceptual designs and capital outlay requirements and documentation for various facilities.
• Formulates and coordinates program specifications, requirements for proposals and contracts and associated documents.
• Acts as liaison to public utility, environmental and energy agencies.
• Inspects construction and installation progress to ensure conformance to established specifications.
• Reviews real estate contracts for compliance with government specifications and suitability for occupancy.
• Oversees the coordination of building space allocation, layout and communication services.
• Oversees and directs maintenance personnel and workers engaged in facility equipment installation, facilities equipment repair and preventive maintenance.
• Oversees development and updating of the Disaster Recovery Plan and ensures site readiness.
• Oversees facilities safety and training programs, first aid and First Responder program, Hazmat, Lock-out/Tag-out, chemical handling safety, SDS data sheets, compliance to OSHA regulations.
• Oversees contracted cleaning services.
• Completes corporate, governmental and site reporting.

What your background should look like

• Diploma in Facilities Management/ Administrative or related field.
• Minimum 3years of facilities management/administrative experience, preferably in a manufacturing environment.
• Strong knowledge in RBA and ISO (ISO 9001, ISO14001 and ISO 45001)
• Highly organized, systematic, and responsive to employees request and concerns
• Can be able to communicate in all levels of the organization.
• Has negotiation skills and able to work under pressure with ease and confidence.