Facilities Coordinator

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading global real estate services firm is seeking a Facilities Coordinator in Kuala Lumpur to manage team activities and ensure completion of work orders. Responsibilities include overseeing communications between landlords, tenants, and service providers, as well as allocating work orders and reviewing data for reports. Candidates should have a High School Diploma or GED with 3-4 years of experience, strong organizational and math skills, and proficiency in Microsoft Office. This full-time role focuses on enhancing operations and problem-solving within Facilities Management.

Qualifications

• 3-4 years of job-related experience required.
• Ability to evaluate and communicate complex content logically.
• Comprehensive understanding of relevant processes and systems.

Responsibilities

• Point of contact for escalated communications.
• Allocate work orders and schedule repairs.
• Create performance and progress reports.

Skills

Organizational skills

Advanced math skills

In-depth knowledge of Microsoft Office

Education

High School Diploma or GED

Job description

Job ID: 244252

Posted: 15-Dec-2025

Service line: GWS Segment

Role type: Full-time

Areas of Interest: Engineering/Maintenance, Facilities Management

Location(s): Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

About The Role

As a CBRE Facilities Coordinator, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate figures such as percentages, discounts, and markups.

Service line: GWS Segment