Facilities Compliance and Operations Specialist (Data Centre Environment)

Space Executive; Johor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A growing data centre operator in Malaysia is seeking a Facilities Compliance & Operations Specialist to ensure compliance, manage operational governance, and maintain ISO accreditations. The ideal candidate will have 3-5 years of experience in a regulated environment, strong understanding of ISO standards, and familiarity with CAFM systems. Responsibilities include coordinating audits, supporting maintenance procedures, and ensuring EHS compliance. The role requires excellent organizational skills and the ability to work across multiple stakeholders.

Qualifications

• 3–5 years of relevant experience in a data centre or regulated operations environment.
• Strong exposure to ISO management systems, specifically ISO 27001, ISO 45001, and ISO 14001.
• Experience with Planned Preventative Maintenance (PPM) planning and CAFM systems.

Responsibilities

• Support maintenance of ISO accreditations and ISMS.
• Coordinate with stakeholders for audit readiness.
• Administer and maintain CAFM system for operations.

Skills

ISO management systems

Environment, Health & Safety (EHS)

CAFM systems

Time management

Education

Diploma or relevant professional certification

Tools

Microsoft Office

Job description

Overview

We are partnering with a growing data centre operator to look for a Facilities Compliance & Operations Specialist to support operational governance, compliance, and process maturity across live data centre facilities.

This role sits at the intersection of facilities operations, risk & compliance, EHS, IT governance, and audit readiness, ensuring that operational procedures, documentation, systems and records are maintained to meet certification, regulatory, and customer requirements.

Key Responsibilities

Compliance, Risk & ISO Governance

• Support the management and ongoing maintenance of data centre-related ISO accreditations, including ISO 27001, ISO 45001, and ISO 14001.
• Build, maintain, and support the Information Security Management System (ISMS) in preparation for ISO certification and external audits.
• Coordinate with internal stakeholders, IT support vendors, and external compliance or governance partners to ensure audit readiness.
• Support and participate in internal and external audits, including ISO and other relevant accreditations (e.g. SOC 2 Type 2 exposure is an advantage).

Facilities Operations Process & CAFM

• Support and manage Planned Preventative Maintenance (PPM) planning and execution in collaboration with facilities and operations teams.
• Administer and maintain the Computer Aided Facility Management (CAFM) system, including ticketing, performance monitoring, and reporting.
• Issue and track PPMs for all maintenance activities and support continuous improvement of the maintenance programme.
• Act as a subject matter expert for CAFM and facility ticketing systems, including new systems as they are introduced.

Environment, Health & Safety (EHS)

• Maintain EHS policies, procedures, and documentation in line with regulatory and certification requirements.
• Coordinate EHS training schedules and work with external health & safety vendors.
• Support environmental monitoring, waste management, recycling reporting, and sustainability initiatives.
• Act as a key point of contact for environmental and EHS audits.

Security & Physical Access

• Support monitoring and reporting related to physical security controls within the data centre environment.
• Work closely with facilities leadership and external security vendors on access control, security procedures, and audit requirements.

IT Asset, Procurement & Governance Support

• Act as a coordination point for IT procurement, licensing, and asset management across multiple sites.
• Support IT asset lifecycle management in collaboration with operations IT vendors and corporate IT teams.
• Maintain accurate records to support compliance, audit, and governance requirements.

Operational & Financial Coordination

• Support operational budgeting, purchase orders, invoicing, and customer billing related to facilities operations.
• Liaise with operations, finance teams, and customers to ensure accurate tracking and reporting.
• Prepare reports by collating, analysing, and summarising operational and compliance data.
• Support ad-hoc operational and governance projects as required.

Requirements

• Diploma or relevant professional certification.
• 3–5 years of relevant experience, ideally within a data centre, critical facilities, industrial, or regulated operations environment.
• Strong exposure to ISO management systems, particularly ISO 27001, ISO 45001, and ISO 14001.
• Solid understanding of Environment, Health & Safety (EHS) requirements.
• Experience with CAFM systems, PPM planning, and facilities ticketing workflows.
• Strong documentation, process control, and audit support capability.
• Technical understanding of IT security, IT governance, or IT networking is advantageous.
• Strong organisational, planning, and time management skills.
• Comfortable working across multiple stakeholders, vendors, and operational teams.
• Proficient in Microsoft Office and general business systems.