Executive/ Senior Executive, Corporate Services

Top Glove; Selangor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading glove manufacturer in Malaysia is seeking an Executive/Senior Executive for Corporate Services to manage various administrative tasks. This role involves preparing resolutions, coordinating meetings, and handling statutory documents. The ideal candidate will support AGM and EGM preparations and ensure all company records are maintained. This is an exciting opportunity to contribute to a global leader in protective solutions while shaping your career in a dynamic environment.

Responsibilities

• Prepare resolutions for the Group's entities/companies.
• Circulate and follow-up on signatures for documents.
• Handle lodgment and submission of statutory documents.
• Maintain and update company records.
• Provide audit documents to auditors and meeting minutes.
• File/send documents to external secretaries.
• Arrange company profiles and other document requests.
• Common seal documents and keep records.
• Assist in meeting coordination and arrangements.
• Draft and circulate meeting notices and minutes.
• Assist with AGM and EGM claims and coordination.
• Perform administrative tasks like training registration.

Job description

Executive/ Senior Executive, Corporate Services

Top Glove is embarking into a world of possibilities with a clear purpose to inspire our employees. We encourage consistent application of innovation and creativity, whether you are based in Malaysia or abroad, we find ways to break through the ordinary at the same time preserve our Corporate Value (R.I.V.E.R), overcome challenges and being proactive are our integral fundamentals in UNITING each and every Top Glovers. This is YOUR chance! As we are embarking into a journey to be listed in Global Fortune 500 employer in year 2030, we need more talent like you to join us.

Shape YOUR future with Top Glove, The World Largest Manufacturer of Gloves!

Your Mission:

• Prepare non-complex resolutions for the Group’s entities/companies and assist in document requests for these companies.
• Circulate and follow-up on signatures for all documents.
• Handle claims for lodgment, submission and filing of statutory documents required by SSM i.e. Annual Return, Audited AFS, other Statutory Forms.
• Ensure all company records are properly maintained and updated.
• Providing statutory audit documents to auditors and minutes representation.
• Ensure documents are filed/sent to external secretaries.
• Arrangement of CTC documents, SSM Company Profiles and other forms request.
• To common seal documents and record keeping.

Board & Board Committee Meetings

• Assist in meeting coordination and arrangement.
• Assist in the draft and circulation of meeting notices and minutes.
• Feedback form summary, reminders and tracking.
• Ensure attendance list is fully signed and follow-up.

Integrated Annual Report & Sustainability Report

• Attend to shareholder’s requests for Annual Report and Circulars.
• Assist in the planning of timeline, sourcing for new vendors and agencies.
• Involve in the write-up, editing, reviewing, administrative, design, liaison with selected agency, proofreading of Annual Report and Sustainability Report [Governance sections].

AGM & EGM

• Assist in drafting email reminders and door gift redemptions for AGM and EGM.
• Assist in claims for AGM and EGM.
• Assist in documents preparation of the department’s matters for AGM and EGM.
• Assist in coordination and preparation of AGM and EGM.
• To coordinate the sending of appreciation gifts to Directors during occasions.
• Assist in hotel/accommodation booking, transportation for Directors.
• Assist in Directors’ onboarding programme, including welcoming kit.
• Assist in the coordination of Directors visit to factories and of Directors-related events.
• Assist in sending meeting calendars for relevant Group’s events to Directors.

Administrative Tasks

• Training registration and coordination for the team, block calendars.
• Website update [Governance matters].
• Announcements circulation.

Assessments by Rating Agencies & Research

• To assist in providing information for rating agencies assessments.
• Assisting in Board effectiveness evaluation exercise, benchmarking and other Board related matters.
• Conduct ad hoc research and assist in any other work-related matters as and when requested.

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