Executive Project Secretary & Coordination Specialist

Denniston Sdn Bhd (180195-X); Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading design consultancy in Kuala Lumpur seeks a highly organized Project Secretary to support Senior Management and project teams. The role involves managing communications, organizing project materials, tracking timelines, and providing general administrative support. Ideal candidates will have 7 years’ experience in similar roles, proficiency in Microsoft Office, and excellent organizational skills. The position offers a dynamic work environment where discretion and a strong team mindset are essential.

Qualifications

• Minimum of 7 years’ experience in a similar administrative or secretarial role.
• Experience in international or design-focused companies is an advantage.
• Familiarity with the Aconex platform is an added advantage.

Responsibilities

• Provide administrative support to Senior Management and project teams.
• Draft, review, and manage correspondence and documentation.
• Monitor and track project timelines and deliverables.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Time management skills

Fluency in English

Microsoft Office Suite proficiency

Education

Diploma or degree in Secretarial or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Gmail

Job description

A leading design consultancy in Kuala Lumpur seeks a highly organized Project Secretary to support Senior Management and project teams. The role involves managing communications, organizing project materials, tracking timelines, and providing general administrative support. Ideal candidates will have 7 years’ experience in similar roles, proficiency in Microsoft Office, and excellent organizational skills. The position offers a dynamic work environment where discretion and a strong team mindset are essential.