Executive, PMO

Bank Pertanian Malaysia Berhad (Agrobank); Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services institution in Kuala Lumpur seeks a project coordinator to provide high-level support to the Manager of the Project Management Office. The role involves monitoring strategic initiatives, budget tracking, and effective stakeholder communication. Candidates should have a Bachelor's degree and 3+ years of relevant experience, with strong organisational and communication skills. This position offers an opportunity to ensure governance standards and uphold best practices across projects.

Qualifications

• Minimum 3 years of experience in project coordination or governance roles, preferably within insurance/takaful or financial services.
• Familiarity with governance processes, committee management, and reporting standards.

Responsibilities

• Support budget tracking for PIC initiatives by monitoring actual vs planned costs.
• Assist in preparing cost summaries and financial dashboards for governance reporting.
• Enable timely communication and coordination by preparing clear status updates and meeting briefs.
• Maintain service levels by ensuring PIC deliverables are tracked and reported accurately.
• Uphold governance and ethical practices by ensuring compliance of committee documentation.
• Promote transparency by maintaining accurate records of decisions and approvals.
• Coordinate PIC activities by managing meeting schedules and action trackers.
• Prepare minutes and progress reports with clear risk and issue logs.
• Support progress tracking and reporting for PIC initiatives.
• Lead gap analysis and governance readiness checks.

Skills

Organisation & Time Management

Communication

Documentation

Stakeholder Engagement

Education

Bachelor’s degree in Business Administration, Project Management, or related field

Job description

This role provides high-level support to the Manager, Project Management Office during the pre‑operational phase by coordinating and monitoring the execution of strategic initiatives under the Project Implementation Committee (PIC). The incumbent ensures governance standards are upheld through timely reporting, progress tracking, and effective stakeholder communication.

Accountabilities

Support budget tracking for PIC initiatives by monitoring actual vs planned costs and highlighting variances for corrective action.

Assist in preparing cost summaries and financial dashboards for governance reporting to ensure cost‑conscious decision‑making.

Enable timely communication and coordination by preparing clear status updates, meeting briefs, and escalation notes for stakeholders.

Maintain service levels by ensuring PIC deliverables are tracked and reported accurately to sustain confidence among internal and external stakeholders.

Uphold governance and ethical practices by ensuring committee documentation meets compliance standards and is version‑controlled.

Promote transparency by maintaining accurate records of decisions, approvals, and risk escalations in line with governance protocols.

Coordinate PIC activities by managing meeting schedules, action trackers, and progress dashboards to keep initiatives on track.

Prepare minutes and progress reports with clear risk and issue logs, ensuring timely escalation and resolution.

Support progress tracking and reporting for PIC initiatives through consolidated status reports and dependency monitoring.

Lead gap analysis and governance readiness checks by validating compliance artefacts and confirming zero high‑risk gaps before submission.

Qualifications

Bachelor’s degree in Business Administration, Project Management, or related field.

Minimum 3 years of experience in project coordination or governance roles, preferably within insurance/takaful or financial services.

Familiarity with governance processes, committee management, and reporting standards.

Knowledge & Skills

Organisation & Time Management – Ability to manage multiple priorities and work under tight timelines.

Communication – Strong written and verbal communication abilities.

Documentation – Proficiency in preparing governance documentation and progress reports.

Stakeholder Engagement – Capability to facilitate communication across PIC members and stakeholders.