Executive Personal Assistant (LRT reachable)

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A professional services provider in Kuala Lumpur is seeking a highly capable Executive Personal Assistant to provide comprehensive support to the Director. Candidates must have at least 3-5 years of proven experience supporting senior management and full proficiency in both Mandarin and English. This role includes managing the Director's calendar, organizing meetings, and preparing presentations. Exceptional organizational skills and a keen eye for detail are essential. The position offers significant exposure to core business operations and strategic initiatives.

Qualifications

• Proven experience as an Executive Personal Assistant supporting C-level/Senior Director-level management.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time-management, and multi-tasking skills.

Responsibilities

• Provide full administrative support including complex diary and email management.
• Act as primary point of contact between the Director and stakeholders.
• Organize executive meetings, board meetings, and client engagements.

Skills

Full proficiency in Mandarin

Full proficiency in English

Organizational skills

Time-management skills

Multi-tasking skills

Education

Bachelor’s degree in Business Administration or Communications

Tools

Microsoft Office Suite

Job description

Executive Personal Assistant (LRT reachable)

We are seeking a highly capable, proactive, and discreet Executive Personal Assistant to provide comprehensive support to our Director. This is a pivotal role that serves as the right hand to senior leadership, operating in a dynamic and fast‑paced environment. The ideal candidate will be a strategic partner, enabling the Director’s effectiveness through exceptional organizational and communication skills. This position offers significant exposure to core business operations and strategic projects.

Key Responsibilities:

Executive Support: Provide full administrative support including complex diary and email management, scheduling meetings, coordinating extensive travel itineraries, and preparing expense reports.

Communication Hub: Act as the primary point of contact between the Director and internal/external stakeholders, including clients, board members, and international partners. Handle confidential information with utmost discretion.

Meeting & Project Coordination: Organize and prepare for executive meetings, board meetings, and client engagements. This includes agenda creation, minute‑taking, and ensuring follow‑up on action items. Provide light project coordination support for key initiatives.

Documentation & Presentation: Draft, format, and proofread high‑quality business correspondence, reports, presentations, and proposals. Ensure all materials are accurate and professionally presented.

Strategic Administration: Anticipate needs, identify priorities, and solve problems independently to ensure the Director's time is focused on critical strategic matters.

Requirements:

Bachelor’s degree in Business Administration, Communications, or a related field.

Minimum of 3-5 years of proven experience as an Executive Personal Assistant supporting C‑level/Senior Director‑level management.

FULL PROFICIENCY in both Mandarin and English (written and spoken) is MANDATORY. The role requires professional business‑level communication, translation, and correspondence in both languages.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Exceptional organizational, time‑management, and multi‑tasking skills with a keen eye for detail.

Application Questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?