Executive PA to Managing Director (Mandarin)

Pembinaan Sujaman Sdn Bhd; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A construction company in Malaysia is seeking a proactive Personal Assistant to support the Managing Director. Responsibilities include managing schedules, facilitating communications, and ensuring smooth operations. Ideal candidates should possess strong organizational skills, experience supporting executives, and be able to communicate effectively, particularly in Mandarin. This role is essential for maintaining leadership effectiveness and project alignment.

Qualifications

• Must possess at least a Diploma.
• Prior experience supporting C-level executives or senior management.
• Able to speak in Mandarin.

Responsibilities

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.

Skills

Organised & meticulous

Proactive & resourceful

Discreet & trustworthy

Strong communicator

Adaptable & calm

Relationship builder

Positive & reliable

Comfortable with digital tools

Education

Diploma

Job description

A construction company in Malaysia is seeking a proactive Personal Assistant to support the Managing Director. Responsibilities include managing schedules, facilitating communications, and ensuring smooth operations. Ideal candidates should possess strong organizational skills, experience supporting executives, and be able to communicate effectively, particularly in Mandarin. This role is essential for maintaining leadership effectiveness and project alignment.