Executive Office Management

Sunway Retail; Selangor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A retail company in Malaysia is looking for an Executive for Office Management on a 6-month contract. The role involves reviewing and updating departmental SOPs, assisting in office management, and providing support for ongoing projects such as office renovations. Candidates should have 1-3 years of experience in office administration or project coordination, strong organizational skills, and good communication abilities. This is an opportunity to take ownership of tasks and contribute to improving operational efficiency.

Qualifications

• Minimum 1–3 years of experience in office administration or related fields.
• Proactive and able to take ownership of tasks with minimal supervision.
• Good communication skills needed for drafting reports and vendor coordination.

Responsibilities

• Review, update, and streamline departmental SOPs and work procedures.
• Assist in office management tasks and coordination of supplies.
• Support ongoing projects, particularly office renovations and training room setup.

Skills

Office administration

Facility management

Project coordination

Organizational skills

Communication skills

Process improvement

Job description

Executive - Office Management - 6 months contract

Review, update, and streamline departmental SOPs and work procedures to improve operational efficiency.

Assist in office management tasks, including coordination of supplies, facilities, and general administrative support.

Take ownership of assigned task and follow through independently with minimal supervision.

Support ongoing and urgent projects, particularly the office renovation and Training room setup, ensuring timely coordination and follow-up with vendors and internal stakeholders.

Draft, edit, and organize documentation, reports, and communication related to process improvements and project updates.

Provide ad-hoc administrative support as required to meet operational needs.

Required Knowledge, Skills, and Abilities

• Minimum 1–3 years of experience in office administration, facility management, or project coordination.
• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Proactive, hands-on, and able to take ownership of tasks with minimal supervision.
• Good communication skills, both written and verbal, for drafting reports and coordinating with vendors or internal teams.
• Experience in process improvement, SOP development, or project support is a plus.
• Ability to work under pressure, meet deadlines, and follow through on urgent operational needs.
• Basic knowledge of office equipment, office supplies management, and vendor coordination.
• Familiarity with office renovation projects, training room setups, or similar facility-related projects is an advantage.