Executive - Leasing & Tenancy Administration (COE)

Sunway Retail; Subang Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading retail company in Subang Jaya is seeking an Executive for Leasing & Tenancy Administration. The role involves conducting market research, managing lease negotiations, and preparing all tenancy documentation. Ideal candidates should have a Bachelor's Degree and at least 1 year of experience in leasing or retail property management. Applicants should possess strong communication skills and be detail-oriented. This position offers an opportunity to thrive in a dynamic retail environment and engage directly with various stakeholders.

Qualifications

• Minimum 1 year of experience in leasing or retail property management.
• Strong understanding of retail leasing dynamics and tenant mix strategy.
• Proactive and able to work collaboratively across departments.

Responsibilities

• Conduct market research and competitor analysis to identify suitable brands.
• Initiate contact with prospective tenants and assist in lease negotiations.
• Prepare and manage all tenancy-related documentation.
• Oversee leasing of push carts and temporary retail spaces.
• Act as liaison between leasing division and tenants to resolve issues.

Skills

Strong communication skills

Interpersonal skills

Stakeholder management

Organizational skills

Detail-oriented

Independent work

Collaborative skills

Education

Bachelor’s Degree in Business, Marketing, or related fields

Job description

Executive - Leasing & Tenancy Administration (COE)

Conduct market research, competitor analysis, and customer profiling to identify suitable brands and tenants aligned with the mall’s positioning.

Source and evaluate potential tenants to enhance the mall’s retail mix and customer experience.

Tenant Engagement & Lease Negotiation

Initiate contact with prospective tenants, schedule meetings, and present leasing opportunities.

Assist in lease negotiations for new tenancies and renewals, ensuring alignment with commercial objectives and legal standards.

Collaborate with internal stakeholders to finalize lease terms and secure tenant commitment.

Tenancy Administration & Documentation

Prepare and manage all tenancy-related documentation including tenancy agreements, renewal memos, and leasing reports.

Maintain accurate records of lease terms, renewal schedules, and tenant activities.

Liaise with legal advisors to ensure all leasing documents are compliant and protect the landlord’s interests.

Push Cart Leasing & Support

Oversee leasing and renewals of push carts and temporary retail spaces within the mall.

Support rental collection and follow-up on outstanding payments where necessary.

Stakeholder Coordination

Act as the key liaison between the leasing division, legal team, and tenants to resolve tenancy-related issues and ensure smooth onboarding.

Provide administrative support and ensure timely execution of leasing tasks and documentation.

Job Requirements

• Bachelor’s Degree, Postgraduate Diploma, or Professional Certificate in Business, Marketing, Real Estate, or related fields.
• Minimum 1 year of experience in leasing, tenancy administration, or retail property management.
• Strong understanding of retail leasing dynamics, tenant mix strategy, and commercial negotiation.
• Excellent communication, interpersonal, and stakeholder management skills.
• Detail-oriented with strong organizational and documentation abilities.
• Proactive, independent, and able to work collaboratively across departments.