Executive - IT Administrator

QL Corporate Services Sdn Bhd; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading corporate services provider in Malaysia is seeking an experienced individual for IT operations, procurement, and asset management. The candidate will oversee daily IT operations across various business units while managing vendor relationships and ensuring the effective procurement of IT assets. This role requires a minimum of 3 years in IT administration with strong organizational and negotiation skills. The position offers a chance to significantly contribute to operational efficiency and project execution.

Qualifications

• At least 3 years of experience in IT Administration, procurement, or support operations.
• Proven track record managing IT vendors.
• Good skills in organization, analysis, negotiation, and communication.

Responsibilities

• Oversee daily IT operations across business units.
• Maintain system access controls and user accounts.
• Manage procurement of IT assets and negotiate with vendors.
• Conduct audits and prepare monthly reports on IT performance.

Skills

Organizational skills

Analytical mindset

Negotiation skills

Communication skills

Tools

Microsoft Office Suite

Asset management systems

Job description

We are seeking a detail-oriented and proactive individual to support IT operations, procurement, and asset management. This role will be responsible for coordinating with vendors on IT infrastructure sourcing, managing IT asset and software license records, ensuring timely issuance of purchase orders and vendor payments, and assisting in the smooth execution of IT projects and policies.

Job Scope

IT Operations & Coordination

• Oversee daily IT operations across QL business units.
• Maintain system access controls, user accounts, and permissions for ERP, POS, and production systems.
• Ensure high availability and performance of mission‑critical systems (e.g., ERP, POS, inventory tools).
• Manage end‑to‑end procurement of IT assets (e.g., laptops, printers, POS terminals, networking equipment).
• Source, evaluate, and negotiate with vendors for hardware, software, and maintenance services.
• Administer service agreements, ensuring compliance with quality and safety standards.
• Track procurement budgets, warranties, renewals, and maintenance contracts.
• Maintain organized records of purchase orders, invoices, and vendor communications.

IT Asset & Infrastructure Management

• Maintain and update IT asset inventory across all business units.
• Monitor asset allocation, usage, lifecycle, and coordinate secure disposal or reallocation.
• Conduct regular audits and ensure preventive maintenance of IT systems and production devices.
• Prepare monthly reports on procurement, asset health, vendor performance, and support trends.
• Provide insights on IT cost optimization and technology upgrades.
• Support IT project planning, rollouts, and audits.
• Drive improvements in IT workflows to enhance operational efficiency in food production and retail.

Job Requirements

• At least 3 years of experience in IT Administration, IT procurement or IT support operations.
• Proven track record managing IT vendors and supporting cross‑location technology setups.
• Good organizational, analytical mindset, negotiation and communication skills.
• Proficient in Microsoft Office Suite and asset management systems (advantage).

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