Executive, Corporate Events

Toyota Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Kuala Lumpur is seeking an Executive for Corporate Events. This role involves planning and executing corporate events, managing budgets, and coordinating with vendors to ensure seamless execution. Candidates should have a bachelor's degree and 2-3 years of relevant experience in event management. Strong communication and organizational skills are essential, along with proficiency in Microsoft Office and event management software. Competitive compensation is offered for this full-time position.

Qualifications

• Bachelor’s degree in Event Management, Marketing, Business Administration, or related field.
• Minimum of 2 - 3 years of experience in corporate events planning and execution.
• Strong project management and organizational skills with attention to detail.
• Excellent communication and presentation skills for engaging with senior management and stakeholders.
• Ability to analyze data and provide actionable insights for event improvement.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to work under tight deadlines and manage multiple events simultaneously.

Responsibilities

• Assist in planning and executing corporate events including conferences and product launches.
• Develop timelines, schedules, and action plans.
• Coordinate with internal departments and external vendors.
• Prepare and manage event budgets ensuring cost efficiency.
• Negotiate with vendors for best pricing and service quality.
• Conduct post-event evaluations and prepare detailed reports.
• Work closely with cross-functional teams and stakeholders.

Skills

Event Planning

Budget Management

Stakeholder Engagement

Project Management

Microsoft Office Proficiency

Data Analysis

Communication Skills

Education

Bachelor’s degree in Event Management or related field

Tools

Event management software

Job description

Job Summary: The Executive, Corporate Event position involves planning, coordinating, and executing corporate events and programs while ensuring alignment with company objectives. The ideal candidate will oversee event logistics, budgeting, proposal preparation, and post-event analysis to enhance future events and maintain high standards of excellence.

Job Responsibilities

Event Planning & Execution:

Assist in the conceptualization, planning, and execution of corporate events and programs, including conferences, product launches, networking events, and internal corporate functions.

Develop event timelines, schedules, and action plans to ensure smooth operations.

Coordinate with internal departments and external vendors to ensure seamless event execution.

Ensure all event materials, branding, and communications align with corporate guidelines and objectives.

Budgeting & Cost Management:

Prepare and manage event budgets, ensuring cost efficiency while delivering high-quality experiences.

Track and report on event-related expenses, ensuring adherence to financial guidelines.

Negotiate with vendors and service providers to secure the best pricing and service quality.

Proposal & Presentation Preparation:

Develop event proposals, including concept ideas, budgets, and expected outcomes.

Present event strategies and execution plans to senior management for approval.

Provide insights and recommendations based on industry trends and past event performances.

Performance Analysis & Reporting:

Conduct post-event evaluations, gather feedback, and analyze event effectiveness.

Prepare detailed event reports, including attendance metrics, budget analysis, and key learnings.

Implement improvements for future events based on data-driven insights.

Stakeholder Engagement & Coordination:

Work closely with cross-functional teams, external partners, and stakeholders to ensure event success.

Manage relationships with vendors, sponsors, and industry partners.

Ensure high levels of engagement and satisfaction for both attendees and stakeholders.

Qualifications

Bachelor’s degree in Event Management, Marketing, Business Administration, or related field.

Minimum of 2 - 3 years of experience in corporate events planning and execution.

Strong project management and organizational skills with attention to detail.

Excellent communication and presentation skills for engaging with senior management and stakeholders.

Ability to analyze data and provide actionable insights for event improvement.

Proficiency in Microsoft Office Suite and event management software.

Ability to work under tight deadlines and manage multiple events simultaneously.

Your application will include the following questions:

• How many years' experience do you have as a Corporate Executive?
• Which of the following statements best describes your right to work in Malaysia?
• Which of the following Microsoft Office products are you experienced with?
• What's your expected monthly basic salary?
• How many years' experience do you have in event management?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?
• How many years' experience do you have as a Corporate Events Coordinator?