EXECUTIVE, COMPANY SECRETARIAT - SUBSIDIARIES

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A major healthcare provider in Kuala Lumpur is seeking an Executive for their Company Secretariat. The role involves handling company secretarial matters, ensuring compliance with corporate regulations and organizing board meetings. Ideal candidates will possess a degree in Law or related fields, have relevant experience, and demonstrate strong organizational and communication skills. This position offers opportunities for professional development in a dynamic environment.

Qualifications

• Minimum 1 - 5 years of relevant experience, preferably with public listed companies.
• Familiar with corporate secretarial practices and relevant laws.
• Detail-oriented and proactive in managing responsibilities.

Responsibilities

• Handle full spectrum of company secretarial matters.
• Prepare written resolutions and ensure timely lodgment.
• Assist in scheduling and managing Board meetings.

Skills

Organizational skills

Communication skills

Time management skills

Proficiency in Microsoft Office

Proficiency with MyCoID and MBRS portals

Education

Degree in Law or Corporate Administration

Job description

EXECUTIVE, COMPANY SECRETARIAT - SUBSIDIARIES

• Handle full spectrum of company secretarial matters for private/public companies.
• Prepare written resolutions and required filings, ensuring timely lodgment with the appropriate authorities.
• Maintain secretarial and statutory records, and perform regular reviews of the companies' information database.
• Assist in scheduling, coordinating, and managing Board, Board Committee, and shareholders’ meetings, including the preparation, compilation, and timely circulation of meeting papers to the Board, Committee members, and shareholders.
• Attend meetings with the Company Secretary and assist in accurately recording minutes and promptly distributing action items to the relevant parties for their information and action.
• Draft announcements for submission to Bursa Malaysia Securities Berhad (“Bursa Malaysia”) and ensure compliance and timely submission.
• Assist in the review of shareholder circulars, due diligence planning memoranda, and verification notes, including participating as a member of the Due Diligence Working Group and providing relevant company secretarial information.
• Ensure compliance with statutory and regulatory requirements, including the Companies Act 2016, Bursa Malaysia’s Main Market Listing Requirements, and the Malaysian Code on Corporate Governance (“MCCG”), while ensuring the timely and accurate lodgement or submission of all required statutory documents and announcements to both the Companies Commission of Malaysia (“CCM”) and Bursa Malaysia.
• Assist in preparing the relevant sections of the Annual Report, including the Corporate Governance Overview Statement, Corporate Information, Corporate Structure, Analysis of Shareholdings, Notice of Annual General Meeting, proxy form, and Corporate Governance Report, and to ensure timely submission to Bursa Malaysia.
• Liaise with authorities, auditors, and other professionals on any corporate secretarial matters, if required.
• Maintain and update the masterlist of directors for the KPJ Group of Companies.
• Maintain and update the master list of information on the KPJ Group of Companies.
• Assist and respond to ad‑hoc tasks as assigned.

JOB REQUIREMENTS

• Degree in Law, Corporate Administration, Business Administration, or related field (Possess ICSA qualification and a member of MAICSA or Licensed Secretary issued by CCM or any other equivalent is an added advantage).
• Minimum 1 - 5 years of relevant experience (experience in public listed companies is an added advantage).
• Familiar with the Companies Act 2016, Bursa Malaysia’ Main Market Listing Requirements, MCCG, Securities Commission Malaysia’s Capital Markets and Services Act 2007 and corporate secretarial practices.
• Good organizational, communication, and time management skills.
• Proficiency with CCM’s MyCoID and MBRS portals for company registration, statutory submissions, and filings.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook) and document management systems.
• Willingness and ability to travel for work‑related assignments and meetings.
• Must be willing and able to travel, including for outstation assignments within and outside the Klang Valley, in connection with work‑related duties and meetings.
• Collaborative team player who can also work independently with minimal supervision.
• Strong ability to communicate effectively with internal and external stakeholders at all levels.
• Proactive, meticulous, and detail‑oriented – highly proactive in managing responsibilities, with strong attention to detail to ensure accuracy and compliance in all tasks.