Executive, Business Development Admin

ZUS Coffee; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading coffee retailer in Kuala Lumpur is seeking a professional to manage contracts and support project execution across departments. Responsibilities include preparing and summarizing tenancy agreements, monitoring utility applications, and ensuring timely communication with stakeholders. Ideal candidates will have strong organizational skills and experience in operations management. This role is vital in maintaining effective inter-department liaisons and enhancing overall outlet performance.

Qualifications

• Strong attention to detail in contract management and utilities applications.
• Ability to coordinate effectively across multiple departments.
• Experience in project management and operational support.

Responsibilities

• Prepare, review, and summarize tenancy agreements ensuring accuracy.
• Monitor renewal timelines and handle utilities applications.
• Support inter-department liaisons for business operations.

Job description

• Contract Management: Prepare, review, and summarize tenancy agreements for retail outlets, ensuring accuracy and adherence to company policies and legal requirements.
• Monitor the renewal timeline as stipulated in the agreement, summarize the yearly renewal report, and prepare and serve renewal notice to the landlord on time.
• Utilities application: Monitor and track utilities applications and payments for all retail outlets, ensuring timely collection and accurate record-keeping. Coordinate with tenants and finance department to address any payment issues or concerns promptly.
• Project Management: Work closely with Business Development, Design & Build, Operations, Marketing and Finance department to ensure respective projects or new outlet are delivered in timely and effective manners.
• Business operation support: Handle inter‑department liaisons for matters pertaining to collection of deposits, outstanding payments, business license, insurance, and operations related matters, including but not limited to pest control, fire extinguisher and credit card terminal implementation.
• Liaison with the local authorities and coordination with developers or landlords, architects, consultant if necessary.
• Assist in analyzing and monitoring outlet sales and overall performance.
• Assist BDA Manager and AM to develop efficiency and effectiveness of all Team Members. Prepare monthly reports of BDA department progress and achievements.
• Assist in organizing and tidying the Master File and hardcopy documents filing with accurate and relevant information.
• Perform every other duties as assigned by superior or management to meet organizational needs.