Executive, Branch Support Operations

Carsome; Plentong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive service provider in Plentong, Johor, is seeking a dedicated individual to provide retail administrative support throughout the customer journey. The role includes conducting vehicle inspections, coordinating inter-branch transfers, and ensuring stock accuracy. Ideal candidates will have at least 2 years' experience in the automotive industry with relevant qualifications, strong communication skills, and a clean driving record. Join this dynamic team to uphold high standards of fleet quality.

Qualifications

• Minimum 2 years of experience in the Automotive industry.
• Valid driving license with a clean record.
• Familiarity with JPJ or Puspakom’s procedures is a plus.

Responsibilities

• Provide retail administrative support from order to delivery.
• Conduct Pre-Delivery Inspections (PDI) and prepare vehicles for test drives.
• Coordinate inter-branch vehicle transfers with the Logistics team.

Skills

Communication skills

Multitasking

Problem solving

Team collaboration

Education

SPM / Diploma / Degree in any discipline

Automotive Education

Job description

Your focus is to provide retail administrative support to complete a customer’s journey from order up until delivery. You will need to liaise with external parties including customers and banks/FI as well as networking with internal stakeholders to complete the processes. Your direct report would be the designated Branch Operations, Assistant Managers.

Your Day-to-Day

Vehicle Handover & Inspection

Conduct Pre-Delivery Inspections (PDI)

Perform inbound and outbound inspections on all EC to EC transfer cars and update records accordingly.

Vehicle Maintenance & Upkeep

Prepare vehicles for test drives, including post-test drive inspections and required touch-ups.

Puspakom B5 / B7 re-inspection is conducted within the stipulated timeline to prevent expiry.

Coordinate Car Wash or USP. Update AppSheet.

Monthly stock counts to ensure vehicle inventory accuracy.

Update CarTracker(C2B) before and after every collection to prevent discrepancies.

Tag keys accurately based on vehicle number plates for easy tracking.

Pre-collection preparation: Verify vehicle availability, park cars according to the Logistics team listing, and arrange transport from branches to the yard.

Conduct PDI during dealer car collection from the yard.

Transport cars from yard to branch for dealer pickup.

Receive and facilitate car handovers from different branches.

Vehicle Transfer & Logistic Coordination

Work closely with the Logistics team to facilitate inter-branch vehicle transfers.

Self-collect and arrange Value Car photoshoots, especially for East Malaysia (EM) branches.

CMS transfer store requests and manage inbound/outbound movements through TMS (Transport Management System).

Loading/unloading vehicles onto trailers for inter-branch movement. Update CarRetailer App.

Your Know-How

Qualification in SPM / Diploma / Degree (in any discipline).

Preferably candidates possess some level of Automotive Education.

Minimum 2 years of experience working in the Automotive industry.

A valid driving license with a clean record and willingness to travel.

Ability to interact and communicate with individuals at all levels.

Ability to multitask, prioritize effectively and think fast to resolve challenging situations.

Ability to work independently as well as within a team to support each other.

A quality-first mentality in upholding CARSOME' s fleet quality standards.

Familiarity with the JPJ or Puspakom’s procedure will be a plus point.

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