Executive, Branch Support Admin

CARSOME; Kuantan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic automotive company is seeking a Branch Support Admin to enhance operational efficiency in Kuantan. The role includes administrative support, financing management, and inventory management, requiring excellent communication and strong administrative skills. Ideal candidates should have 1-2 years of sales admin experience in the automotive industry and a relevant educational background.

Qualifications

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience.
• At least 1-2 years working experience in Sales Admin in the automotive industry.
• Good in communication skills & teamwork.
• Strong in administrative skills.
• Good connections with financial institutions.

Responsibilities

• Input order data into CMS.
• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Handle payment-related tasks: collection, validation, and receipt.
• Manage retail car keys and trade plates.

Skills

Communication skills

Teamwork

Administrative skills

Connections with financial institutions

Education

Certificate/ Diploma / Degree

Job description

About You

CARSOME is looking for a qualified Branch Support Admin to join our team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales team.

Your Day-to-Day

Administrative Support

• Input order data into CMS.
• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.

Financing Management

• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer fees.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.
• Courier documents respective branches/dealers.

Your Know-How

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience
• At least 1-2 years working experience in Sales Admin in automotive industry.
• Good in communication skills & teamwork
• Strong in administrative skills
• Good connections with financial institutions