Executive Assistant (Virtual)

The Value Maximizer; Remote; MYR 100,000 - 150,000; Full time

Job summary

A growing investment firm seeks a full-time Executive Virtual Assistant to support its senior professional. You will manage emails, conduct online research, assist with data organization, and make travel arrangements. The role demands strong communication skills, multitasking abilities, and experience in financial planning within the Australian market. This is a remote position, requiring candidates to be located in Malaysia for effective communication. Flexible work arrangements are available for those preferring office space in Kuala Lumpur.

Qualifications

• Proven experience as an executive assistant or similar role.
• Experience in financial planning and wealth management in the Australian market.
• Strong communication skills with attention to detail.
• Ability to adapt quickly to new software.

Responsibilities

• Manage and prioritize emails, appointments, and calendar scheduling.
• Conduct thorough online research and provide summaries.
• Assist with data entry and organization.
• Help with travel arrangements, including booking flights and hotels.
• Attend to personal life management tasks.

Skills

Email and Calendar Management

Online Research

Data Entry and Organization

Travel Arrangements

Multitasking and Prioritization

Tools

Microsoft Office

Google Drive

Slack

Zoom

Job description

We are currently looking for a highly motivated and detail-oriented individual to join our team as a full-time virtual assistant. In this role, you will be responsible for supporting both personal and professional projects, ensuring smooth communication and collaboration.

You will be working for one senior professional who is the Managing Partner of a growing investment firm. As a remote position, you will have the flexibility to work from the comfort of your own space, allowing you to achieve a healthy work-life balance. We believe that being located in the same time zone as Singapore is crucial for effective communication, so we encourage candidates from this region to apply. We strongly prefer candidates based in Malaysia - there is an opportunity to work from an office based in Kuala Lumpur at the candidate's preference.

Responsibilities

• Email and Calendar Management: Manage and prioritize emails, appointments, and calendar scheduling to ensure tasks and deadlines are met efficiently.
• Online Research: Conduct thorough online research to gather information and provide concise summaries to support decision-making processes.
• Data Entry and Organization: Assist with data entry and organization to maintain accurate records and ensure information is easily accessible for future reference.
• Travel Arrangements: Help with travel arrangements, including booking flights, hotels, and transportation.
• Personal Projects: Attend to recurring personal life management tasks such as ordering groceries, summarizing bills to be paid, and restaurant bookings.

Requirements

• Proven experience as an executive assistant or in a similar role is essential. Candidates should be able to hit the ground running and contribute from day one.
• Proven experience in financial planning and wealth management within the Australian market.
• Strong communication skills and attention to detail. Effective verbal and written communication with various stakeholders is required.
• Proficiency in Microsoft Office, Google Drive, Slack, and Zoom is a must. Ability to adapt quickly to new software is essential.
• Ability to multitask and prioritize tasks. Candidates will often work on multiple projects simultaneously and must manage time effectively.

If you are a highly organized individual with excellent time management skills, we would love to hear from you.

EXECUTIVE VIRTUAL ASSISTANT (Australia Market)