Executive Assistant to the CEO

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A progressive organization in Kuala Lumpur seeks a highly organized Executive Assistant to the CEO to provide comprehensive administrative support. The ideal candidate must demonstrate exceptional discretion, tech savviness, and fluency in both English and Chinese. Responsibilities include managing client relationships, preparing for meetings, and handling confidential information. A commitment to integrity, high standards, and proactive problem-solving is essential in this fast-paced workplace culture.

Qualifications

• Exceptional attention to detail and professionalism.
• Ability to handle confidential information with integrity.
• Experience in administrative support at the executive level.

Responsibilities

• Provide comprehensive administrative support directly to the CEO.
• Proactively manage important client and business relationships.
• Prepare and organize materials for key meetings and take minutes.

Skills

Unshakeable Discretion

Tech Wizardry

Flawless English

Flawless Chinese

Problem-solving

Project Management

Tools

Microsoft Office Suite

AI tools

Job description

We are seeking a highly organised, proactive, and discreet Executive Assistant to CEO to provide comprehensive administrative and operational support directly to the CEO. This role requires exceptional attention to detail, a professional demeanour, and the ability to handle confidential information with integrity. The ideal candidate will be an energetic self‑starter who can anticipate needs and streamline the CEO’s workflow to ensure maximum efficiency.

Qualifications & Requirements

• Unshakeable Discretion: You understand that "private" means private and keep the CEO's business separate from the office.
• Tech Wizardry: You hate paper, use Microsoft Office Suite, AI tools, email, and software to organise meetings, track tasks, and keep the team connected, and adapt quickly to new technology platforms.
• Flawless English and Chinese: As the voice of the CEO in emails and calls, your written and spoken English and Chinese must be perfect.
• The "Fixer" Mentality: You don't just report problems; you find solutions.
• Ownership of tasks from start to finish.

Executive & Administrative Support

• Key Account Management: Proactively manage the client's business accounts and maintain relationships with key clients.
• Company Management: Proactively manage the CEO's different business entities in other countries, ensuring timely follow‑up on company secretary matters, accounting, bank accounts, office addresses, and others.

Meeting Preparation & Follow‑up

• Board & Stakeholder Meetings: Prepare and organise materials (agendas, presentations, background documents) for key meetings, including board and internal meetings.
• Minutes & Action Items: Attend key meetings to take detailed notes and accurately record action items and decisions, and ensure timely follow‑up on outstanding tasks and commitments made by the CEO.
• Confidentiality: Handle highly sensitive, confidential, and proprietary information with the utmost discretion and professionalism.

Operations Management

• Project Assistance: Assist the CEO with special projects, research assignments, and event planning as required, including light research on regulatory changes, potential partners, or industry trends.
• Record Keeping: Organise and maintain physical and electronic files and records for the CEO’s office.

Ideal Candidate Traits (A strong plus for a FinTech/Regulatory background)

• You own tasks from start to finish.
• You stay calm under pressure and manage competing priorities.
• You anticipate needs before being asked.
• You maintain high standards for quality and accuracy.
• You respect confidentiality and exercise sound judgment.
• You are professional, reliable, and punctual.
• You are comfortable working outside regular hours.

Our Culture

We are an inclusive workplace with zero discrimination. We don't care about your background; we care about your talent, your respect for others, and your ability to keep the ship moving.

We're a lean, high‑performance team that moves fast and holds a high bar. Output, integrity, and ownership matter here. Everyone rolls up their sleeves, contributes meaningfully, and takes initiative.

We reward people who think like owners. We value speed, clarity, and relentless ownership. If you're hungry to grow and care deeply about excellence, this is your environment.

Hiring Process

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your English language skills?
• Which of the following languages are you fluent in?