Executive Assistant

CIP Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic organization in Kuala Lumpur seeks an Executive Assistant to the Managing Director/CEO. This role emphasizes direct execution, requiring a candidate with commercial sharpness and the ability to thrive in high-pressure environments. Ideal candidates will have an understanding of e-commerce or fast-growth settings and will support the CEO directly in achieving strategic goals. The position offers a front-row seat to critical business operations and decision-making processes, ensuring significant career growth.

Qualifications

• Thinks fast and learns faster.
• Thrives under pressure and pace.
• Commercial awareness and highly organized.

Responsibilities

• Convert vision into movement.
• Cut through noise and chase outcomes.
• Ensure important decisions are executed.

Skills

Fast learning

Commercial sharpness

Organizational skills

Ability to work under pressure

Mandarin / Chinese proficiency

Job description

Executive Assistant to Managing Director / CEO

This Role Is for Builders, Not Support Staff

You will work directly with a founder-CEO obsessed with speed, scale, and execution.

This is not about calendars, minutes, or routine administration.

This is about being in the room where decisions are made — and then making sure those decisions actually happen.

If you admire leaders who think big, move fast, and demand excellence and you want to operate at that altitude then this role will feel electric.

The Environment

• Fast decisions, zero bureaucracy
• High expectations, real accountability
• Direct access to C-suite and shareholders
• Constant exposure to commercial strategy, growth levers, and execution pressure

You will see how a driven CEO:

• Prioritizes under chaos
• Makes asymmetric decisions
• Pushes teams to deliver
• Builds momentum at scale
• This is a front-row seat to company-building

Your Real Mission

You are the execution engine of the CEO Office.

Your job is to:

• Convert vision into movement
• Convert decisions into results
• Convert ideas into systems that scale
• You will cut through noise, chase outcomes, and ensure that nothing important dies in follow-ups

Who This Role Is Built For

This role is ideal for someone who:

• Thinks fast, learns faster
• Thrives under pressure and pace
• Is commercially sharp and highly organized
• Is comfortable challenging, clarifying, and pushing forward
• Wants accelerated exposure to leadership, strategy, and operations
• Mandarin / Chinese proficiency is an advantage due to regional market exposure.
• Experience in e-commerce, digital platforms, or fast-growth environments is a strong plus.

What Success Looks Like in 12 Months

By Month 12, a successful candidate will have:

CEO Office Mastery

• Become the default execution partner to the CEO
• Anticipate priorities before they are verbalized
• Run the CEO Office with clarity, structure, and speed

Execution & Leverage

• Built reliable execution rhythms across sales, marketing, purchasing, and finance
• Ensured key strategic initiatives move from decision → action → outcome
• Eliminated bottlenecks that slow leadership execution

Strategic Fluency

• Developed a deep understanding of the company’s commercial engines
• Able to brief, align, and follow up with senior managers confidently
• Trusted to represent the CEO’s intent accurately and decisively

Expanded Responsibility

• Taken ownership of high-impact initiatives or internal projects
• Gained influence beyond the title with authority gained through competence
• Positioned for expanded scope, senior operations, or strategic leadership roles

Why This Role Changes Careers

• You will learn how real businesses scale from the inside
• You will develop judgment, decisiveness, and executive presence
• High performers grow fast; responsibility expands with capability
• This role is a launchpad, not a ceiling

Location

📍 Mont Kiara Kuala Lumpur

Employer Screening Questions

1. What is your expected monthly basic salary (MYR)? (Please ensure your expectation falls within the advertised range.)

2. How many years of experience do you have working directly with a Managing Director, CEO, Founder, or C-level executive in a high-intensity environment? (Please specify the role and industry.)

3. Which languages are you professionally fluent in (spoken and written)? (Please indicate level of fluency for each. Mandarin / Chinese proficiency is an advantage.)

4. What is your current notice period, or the earliest date you can commence employment?

5. Have you previously worked in a fast-paced, founder-led, or growth-stage organization where priorities change rapidly and decisions are made quickly?

• Yes
• No

(If yes, briefly describe.)

6. This role involves direct exposure to senior leadership, strategic discussions, and execution pressure. What motivates you to work at this level of responsibility and intensity?

(Short written response)

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