Executive Assistant to Managing Director

Meritus Consulting; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Malaysia is seeking an organized Executive Assistant to the Managing Director. This role involves managing schedules, communications, and operational tasks, along with project coordination. Candidates should have 3-4 years of experience as an executive assistant, strong multitasking abilities, and proficiency in Microsoft Office. Excellent communication skills in English and Bahasa Malaysia are essential. The position requires independent work and attention to detail.

Qualifications

• 3 to 4 years of experience as an Executive or Personal Assistant to senior executives.
• Strong organizational, multitasking, and problem-solving skills.
• Able to work independently with minimal supervision.

Responsibilities

• Maintain Managing Director’s business calendar and coordinate travel schedules.
• Handle a high volume of calls from clients and partners.
• Manage projects and ensure timely completion of tasks.

Skills

Organizational skills

Multitasking

Problem-solving skills

Proficiency in Microsoft Office

Written and verbal communication in English

Written and verbal communication in Bahasa Malaysia

Education

Diploma or Bachelor's Degree

Postgraduate Diploma or Professional Degree

Job description

Executive Assistant to Managing Director

This role supports an HR Business and Digital Consulting firm, providing executive and operational assistance to the Managing Director. As an Executive Assistant, you will manage scheduling, communications, and administrative tasks while also acting as a Project Coordinator. This role works closely with the Academy, E-commerce, and Consulting teams to ensure smooth execution of business initiatives and projects.

Key Responsibilities

Maintain the Managing Director’s business calendar, coordinate travel and coaching schedules, and prepare detailed itineraries for various programs.

Schedule and coordinate in-person and virtual meetings for the Managing Director.

Maintain the Managing Director’s client and partner contact directory.

Handle a high volume of calls from clients, partners, business development contacts, and government agencies.

Manage projects and business development engagements by:

• Monitoring progress and ensuring timely completion
• Maintaining regular communication with internal and external stakeholders
• Overseeing documentation and ensuring all records are updated in the company’s database

Willing to travel locally and internationally to support business operations and conferences.

Review client billing invoices for accuracy, monitor accounts receivable and unbilled expenses, and assist with timely collections.

Assist in preparing proposals, presentation decks, and learning materials.

Ensure timely completion of candidate education verifications.

Draft and submit written responses to client inquiries.

Prepare and submit accurate expense reports for the Managing Director.

Participate in training programs and manage registrations for online sessions.

Qualifications and Work Experience

Diploma or Bachelor's Degree, Postgraduate Diploma, or Professional Degree; knowledge of accounting, HR, administration, and finance is preferred.

3 to 4 years of experience as an Executive Assistant or Personal Assistant to senior executives.

Strong organizational, multitasking, and problem-solving skills, with the ability to prioritize tasks and meet deadlines.

Able to work independently with minimal supervision, maintain attention to detail, and adapt to changing responsibilities.

A proactive team player who takes initiative and can think on their feet.

Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong spreadsheet management and document processing skills.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Ability to handle confidential information with discretion and maintain professionalism at all levels.

Click 'apply now' if you are interested in this role. For further details or a confidential discussion on other opportunities, email ***********@meritusconsulting.co. We actively encourage people from diverse backgrounds to apply.

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