Executive Assistant to Group CEO

PMW Industries Sdn Bhd; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the infrastructure and lighting sector is seeking an Executive Assistant to support the Group CEO. This role requires a seasoned professional with a strong legal background, providing executive and governance support in a highly regulated environment. Candidates should possess 8–12 years of experience supporting senior executives, good knowledge of corporate governance, and exceptional communication skills. The position offers competitive remuneration and high-impact exposure to Board and regulatory matters.

Benefits

Competitive remuneration

Exposure to high-level corporate matters

Professional work environment

Qualifications

• 8–12 years' experience as an Executive Assistant supporting a senior executive.
• Experience in a listed company, law firm, or regulated environment.
• Ability to manage price-sensitive and confidential information.

Responsibilities

• Provide end-to-end executive support to the Group CEO.
• Prepare and manage Board and executive papers.
• Support corporate governance matters in compliance with regulations.
• Drive efficiency and best practices in the CEO's office.

Skills

Legal background

Corporate governance knowledge

Discretion and judgment

Stakeholder management

Communication skills

Education

Degree in Law (LLB or equivalent)

Job description

We are seeking a seasoned, highly trusted Executive Assistant to the Group CEO with a strong legal background to support the CEO of a listed group. This is a critical role requiring exceptional judgment, discretion, and a deep understanding of corporate governance, regulatory obligations, and Board-level operations.

The successful candidate will function as a strategic enabler to the CEO, providing executive, legal, and governance support in a highly regulated, fast‑paced public company environment.

Key Responsibilities

Executive & Board-Level Support

Provide end-to-end executive support to the Group CEO, including complex diary management, multi‑market travel coordination, and preparation for high-level meetings.

Act as a key point of contact between the CEO, Board of Directors, senior leadership team, investors, regulators, and external advisers.

Prepare, review, and manage Board, Committee, and executive papers, presentations, and briefing materials.

Legal, Governance & Regulatory Support

Support corporate governance matters in compliance with listing rules, securities regulations, and corporate governance codes.

Coordinate Board and Committee meetings, including agendas, minutes, resolutions, and action tracking.

Assist with review and coordination of legal documentation such as contracts, announcements, circulars, resolutions, and regulatory filings.

Liaise with Company Secretary, external counsel to ensure timely and accurate execution of governance and compliance matters.

Track regulatory deadlines, disclosures, and ongoing obligations relevant to a listed entity.

Market Sensitivity & Confidentiality

Manage price-sensitive and confidential information with the highest level of discretion and compliance with insider information protocols.

Support the CEO in ensuring timely and accurate information flow while mitigating regulatory and reputational risk.

Strategic & Operational Support

Support strategic initiatives, M&A‑related activities (where applicable), and special projects as directed by the CEO.

Drive efficiency and best practices within the CEO’s office, including document control and information management.

Anticipate priorities and risks, providing proactive support in a dynamic listed company environment.

Qualifications & Experience

Degree in Law (LLB or equivalent); admission to the Bar or prior legal practice is an advantage.

8–12 years’ experience as an Executive Assistant supporting a CEO, Group Executive, Partner, or equivalent senior role, ideally within a listed company, law firm, or regulated environment.

Strong working knowledge of listing rules, corporate governance frameworks, and regulatory disclosure requirements.

Exceptional written and verbal communication skills, with experience handling Board-level documentation.

High level of professionalism, maturity, and stakeholder management capability.

Ability to operate with discretion, resilience, and sound judgment under pressure.

What We Offer

A high-impact role working directly with the Group CEO of a listed company.

Exposure to Board, regulatory, and strategic matters at the highest corporate level.

Competitive remuneration aligned with seniority and experience.

A professional, performance-driven, and governance-focused environment.

PMW GROUP OF COMPANIES focused on delivering reliable, innovative products tailored to meet the highest industry standards. Initially specializing in poles and piles our continuous pursuit of excellence has propelled us into new markets, offering cutting-edge solutions in LED lighting, solar street lights, and smart lighting products. This evolution reflects our dedication to adapting with industry demands and maintaining our position as a trusted leader in infrastructure and lighting solutions.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Are you willing to travel for this role when required?
• How would you rate your Bahasa Malaysia language skills?
• How would you rate your English language skills?
• How many years' experience do you have as an Executive Assistant to the Executive Director?
• How many years' experience do you have as a Law Secretary?