Executive Assistant-RM6000

Chrisjac; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company based in Malaysia is seeking a motivated Executive Assistant to support the Managing Director. The candidate should possess a diploma in a relevant field and have 5-8 years of experience as an Administrator or Executive Secretary. Strong skills in MS Office and effective communication in English and Mandarin are essential. This role requires a mature, personable individual who thrives in a dynamic environment, ensuring high levels of customer satisfaction and coordination within the team.

Qualifications

• 5-8 years of experience as an Administrator, Executive Secretary or PA.
• Malaysian female preferred, aged 30-45.
• Mature, personable, and lively disposition.

Responsibilities

• Manage secretarial and administrative tasks for the Managing Director.
• Prepare and format reports and correspondence.
• Coordinate sales activities and customer service.

Skills

Excellent secretarial and administrative support

Strong interpersonal and networking abilities

Proficient in MS Office applications

Effective communication in English and Mandarin/BM

Education

Diploma in Business Administration, Secretarial Management or Logistics Management

Job description

About the hiring company

This is a well-respected international freight forwarding and logistics company with a well-established overseas network. They provide logistics businesses move goods from source to destination over 5 continents globally. Currently they are actively looking for a passionate, motivated and dedicated (EA) Executive Assistant to join their professional team based at their Business head office at Bandar Klang in Selangor.

About the role

The role of Executive Assistant will be reporting to the MD within the organization, maintaining an overview of the Director's portfolio of work in order to provide input and be involved in daily decisions.

• Pro-actively manage and provide secretarial and administrative support to Managing Director.
• Responsible for providing high level executive and administrative matters relating to freight services.
• Responsible for daily management, e-mails, preparation and formatting of reports.
• Respond and advise efficiently to electronic or verbal inquiries on all matters that concern the Director.
• Liaise and coordinate business decisions.
• Draft, review and preparation of correspondence, creation of meeting notes, documents, reports and presentation.
• Draft and prepare relevant freight/logistics rates for various routes.
• Coordinate sales activities.
• Maintain high level of customer service on freight activities.

Requirements / Candidate profile

This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for someone who can fit into this critical role with the following traits:

• Malaysian female preferred in age group 30-45.
• Matured, bright, lively and personable disposition.
• Possess minimum a Diploma qualification in Business Administration, Secretarial Management or Logistics Management.
• Overall 5-8 years of combined working experience as a Administrator, Executive Secretary or PA in previous capacity role.
• Good command of English, spoken and written plus conversant in BM and Chinese/Mandarin.
• Strong computer application skills in MS Word, Excel and Power Point and Outlook.