Executive Assistant

ENVIROS SURVEY & CONSULTANCY SDN. BHD.; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

A prominent consultancy firm in Kuala Lumpur is seeking an Executive Assistant to provide high-level administrative, organisational, and strategic support to the CEO. The ideal candidate will have 3–5 years of experience in a similar role and a Bachelor's degree in Business Administration. Responsibilities include managing the CEO’s calendar, coordinating meetings, and handling sensitive information. Strong organisational, multitasking, and communication skills are essential for success in this role. This position offers an opportunity to engage in strategic initiatives and operational support.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Ability to work independently, proactively, and under pressure.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, meetings, and travel arrangements.
• Screen, prioritise, and respond to emails, calls, and correspondence on behalf of the CEO.
• Support preparation of board papers, management reports, and strategic presentations.
• Assist the CEO in monitoring key business priorities and initiatives.

Skills

Strong organisational, multitasking, and time-management abilities

Excellent written and verbal communication skills

Strong attention to detail

Excellent interpersonal and stakeholder management skills

Problem-solving and sound judgement

Adaptability and flexibility in a fast-paced environment

Discretion and trustworthiness

Education

Bachelor’s Degree in Business Administration, Management, or a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

The Executive Assistant will be responsible to provide high-level administrative, organisational, and strategic support to the Chief Executive Officer. This role requires exceptional professionalism, discretion, and the ability to manage complex schedules, sensitive information, and executive communications while supporting the CEO in day-to-day operations and strategic initiatives.

B. JOB DESCRIPTION

Executive & Administrative Support

• Manage and maintain the CEO’s calendar, appointments, meetings, and travel arrangements
• Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups
• Act as a key point of contact between the CEO and internal/external stakeholders
• Handle confidential and sensitive information with the highest level of discretion

Communication & Coordination

• Screen, prioritise, and respond to emails, calls, and correspondence on behalf of the CEO
• Draft, review, and edit emails, reports, presentations, and official documents
• Liaise with senior management, board members, clients, and business partners

Planning & Organisation

• Support preparation of board papers, management reports, and strategic presentations
• Track action items, deadlines, and deliverables arising from executive meetings
• Assist in coordinating company events, executive engagements, and special projects

Operational & Strategic Support

• Assist the CEO in monitoring key business priorities and initiatives
• Conduct research and compile information for decision-making
• Provide administrative support for ad-hoc projects as assigned by the CEO
• Perform any other duties and responsibilities as may be assigned from time to time.

C. JOB SPECIFICATION

Qualification

• Bachelor’s Degree in Business Administration, Management, or a related field

Experiences

• Minimum 3–5 years of experience as an Executive Assistant or Personal Assistant supporting senior executives

Knowledge

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Qualities

• Strong organisational, multitasking, and time-management abilities
• Excellent written and verbal communication skills
• Strong organisational, multitasking, and time-management abilities
• Ability to work independently, proactively, and under pressure

Skills

• Strong attention to detail
• Excellent interpersonal and stakeholder management skills
• Problem-solving and sound judgement
• Adaptability and flexibility in a fast-paced environment
• Discretion and trustworthiness