Executive Assistant cum Admin

The Elite Elevators; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading home elevator company in Kuala Lumpur is seeking an Executive Assistant cum Administrative Executive to provide high-level support to the CEO. The ideal candidate should have 2–5 years of experience supporting senior management, be fluent in English and Bahasa Malaysia, and able to handle confidential information with discretion. This role offers direct exposure to management and opportunities for career growth in a stable and growing company.

Benefits

Direct exposure to top management

Career growth opportunities

Competitive remuneration

Qualifications

• Minimum 2–5 years of experience as an Executive Assistant or Admin Executive supporting senior management.
• Fluent in English and Bahasa Malaysia; Mandarin/Chinese is required for business communication.
• Professional appearance, confident, and presentable when dealing with clients and senior stakeholders.

Responsibilities

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare, review, and manage emails, correspondence, reports, presentations, and documents.

Skills

Communication skills

Proficient in Microsoft Office

Organizational skills

Multitasking ability

Problem-solving skills

Education

Diploma / Bachelor’s Degree in Business Administration

Job description

Position: Executive Assistant cum Administrative Executive

The Elite Elevators – Kuala Lumpur, Kuala Lumpur

Reports To: Chief Executive Officer (CEO)

Industry: Home Elevator / Vertical Mobility Solutions

Position Overview

The Executive Assistant cum Administrative Executive will provide direct, high-level support to the CEO, ensuring smooth day-to-day operations, effective coordination, and strict confidentiality. This role requires a highly organised, presentable, and proactive individual who can manage executive priorities, administrative matters, and internal coordination with professionalism.

Key Responsibilities

Executive Support

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare, review, and manage emails, correspondence, reports, presentations, and documents.
• Attend meetings when required, take minutes, track action items, and follow up on deliverables.
• Handle sensitive and confidential information with absolute discretion.

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure office efficiency.
• Coordinate with HR, Finance, Operations, Sales, and Technical teams on behalf of the CEO.
• Manage filing systems (physical and digital), contracts, and key company records.
• Assist in preparing internal memos, notices, letters, and management documentation.
• Support onboarding documentation and coordination for new hires when required.

Coordination & Communication

• Liaise with vendors, contractors, consultants, and external partners.
• Coordinate inter-departmental communication to ensure alignment with CEO directives.
• Assist in tracking follow-ups on projects, deadlines, and management instructions.
• Support ad-hoc tasks and special projects assigned by the CEO.

Requirements & Qualifications

• Diploma / Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 2–5 years of experience as an Executive Assistant, PA, or Admin Executive supporting senior management.
• Fluent in English and Bahasa Malaysia; Mandarin/Chinese is required for business communication.
• Strong written and verbal communication skills.
• Highly organised, detail-oriented, and able to multitask under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to work independently with minimal supervision.
• Professional appearance, confident, and presentable when dealing with clients and senior stakeholders.

Personal Attributes (Preferred)

• Mature, disciplined, and trustworthy.
• Strong sense of ownership and accountability.
• Calm, well-mannered, and professional under pressure.
• Able to handle firm instructions and fast-paced executive environments.

Male candidate preferred (based on operational and role-specific requirements).

What We Offer

• Direct exposure to top management and strategic decision-making.
• Stable role in a growing home elevator and premium mobility solutions company.
• Opportunities for career growth and professional development.
• Competitive remuneration commensurate with experience.