Executive Assistant

Elitetrax Marketing Sdn Bhd (Harvey Norman); Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A marketing company in Malaysia is seeking a meticulous secretarial candidate to manage schedules, travel arrangements, and communications for the COO. This role requires a minimum of 2 years of experience in secretarial or administration, with excellent skills in MS Excel, Word, and Power Point. Candidates should be highly organized and detail-oriented. The position offers opportunities to engage with vendors and maintain critical documentation.

Qualifications

• Minimum 2 years work experience in secretarial or administration role.
• Excellent in MS Excel, Word, and Power Point, experience in generating business reports.
• Highly organized, meticulous with attention to detail.

Responsibilities

• Screening telephone calls, managing schedules for COO.
• Managing travel arrangements including flights, visas, and accommodations.
• Organizing meetings, taking minutes, and following up on actions.
• Drafting email responses to vendors and landlords.

Skills

MS Excel

MS Word

MS Power Point

Communication skills in English

Communication skills in BM

Attention to detail

Organizational skills

Tools

SAP

Job description

Responsibilities

• Screening telephone calls, managing schedules, coordinating appointment and meetings for COO.
• Managing travel arrangements including flights, visas, hotels, transfers and travel itineraries.
• Handle expenses claim and running errands.
• Organising meetings, taking minutes and follow‑up on action items after meetings.
• Managing correspondences including drafting of email responses to vendors and landlords, ensuring all correspondences are responded well and timely.
• To assist, follow‑up on lease renewals and arrange for meeting involving landlords and internal stakeholders.
• Preparing reports, required information before meeting.
• Checking documents raised for approval, ensuring required information and supporting documents are provided.
• Maintaining proper filing system and record keeping.
• Assisting with general administration support; photocopying, printing, scanning, typing, couriers, maintaining contact database.

Qualifications

• Minimum 2 years work experience in secretarial or administration role.
• Excellent in MS Excel, Word, Power Point and experience in generating business intelligent report and SAP would be an advantage.
• Good communication and written skills in English and BM.
• Highly organised, meticulous and attention to detail.