Executive Assistant

SCHOTT; Seberang Perai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A manufacturing company is seeking a dynamic Executive Assistant to provide high-level support to the Site Manager and leadership team. This role involves executive-level administrative tasks, business operations coordination, and data-driven reporting in a fast-paced environment. The ideal candidate has a Bachelor’s degree, 3+ years of relevant experience, and strong skills in Microsoft 365. Excellent communication in English and additional languages is a plus. You will facilitate smooth office operations and promote continuous improvement initiatives.

Qualifications

• 3+ years of experience in executive or senior administrative support, preferably in a corporate or manufacturing environment.
• Proven ability to prepare executive-level materials and contribute to process improvement.
• Excellent communication skills in English, and preferably in Bahasa Malaysia and/or Mandarin.

Responsibilities

• Provide executive-level administrative support including calendar management and meeting coordination.
• Act as a central point of contact for internal and external stakeholders.
• Prepare management reports, dashboards, and KPI summaries using Excel and Power BI.

Skills

Executive-level administrative support

Stakeholder management

Process improvement

Microsoft 365 proficiency

Data analysis

Education

Bachelor’s degree in Business Administration or related field

Tools

Power BI

ERP systems

Microsoft Excel

Job description

About the Role

We are looking for a dynamic and highly organized Executive Assistant to provide high-level support to our Site Manager and leadership team. This role goes beyond traditional administrative duties — combining executive support, business operations coordination, and data-driven performance reporting in a fast-paced manufacturing environment.

You will play a key role in ensuring smooth office operations, effective cross-functional coordination, and strong decision support through analytics and continuous improvement initiatives.

Key Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, travel arrangements, and executive communications.
• Act as a central point of contact for internal and external stakeholders, ensuring smooth information flow and follow-ups.
• Coordinate across Operations, Finance, HR/Admin, Quality, EHS, and Compliance to track actions and drive closure.
• Prepare management reports, dashboards, and KPI summaries using tools such as Excel, Power BI, and ERP systems.
• Support performance tracking, budgeting, and procurement processes with accurate documentation and compliance.
• Lead office process improvements through standardization, automation, and continuous improvement initiatives.
• Supervise and guide clerical staff to ensure effective administrative support across departments.
• Handle confidential information with the highest level of integrity and professionalism.
• Any other tasks as assigned.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• Minimum 3 years of experience in executive or senior administrative support, preferably in a corporate or manufacturing environment.
• Proven ability to prepare executive-level materials and contribute to process improvement initiatives.
• Strong command of Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); experience with Power BI and ERP systems is an advantage.
• Excellent communication skills in English; Bahasa Malaysia and/or Mandarin is an added advantage.
• Highly organized, detail-oriented, and able to manage multiple priorities with discretion and professionalism.
• A proactive mindset with strong stakeholder management and continuous improvement orientation.