Executive Assistant

Kawan Food Manufacturing Sdn Bhd; Port Klang, Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading food manufacturing company in Malaysia is seeking an Executive Assistant to support C-Suite executives. The successful candidate will manage executive meetings, prepare reports, and coordinate with stakeholders. Applicants should have a Bachelor's degree and 3-5 years of relevant experience, particularly in manufacturing. Proficiency in Microsoft Office and strong communication skills are essential. This role is based in Pulau Indah, Selangor, offering a dynamic work environment.

Benefits

Medical

Sports (e.g. Gym)

Parking

Hospitalization and Group Personal Accident Insurance

Qualifications

• Minimum 3–5 years of experience in executive support or management coordination.
• Experience in manufacturing or similar operational environments is an advantage.
• Strong proficiency in Microsoft Office tools and collaboration applications.

Responsibilities

• Act as a strategic partner to C-Suite executives.
• Prepare high-quality reports and executive communications.
• Manage executive meetings and ensure follow-up on action items.
• Liaise with stakeholders and manage sensitive communications.

Skills

Communication skills

Organizational skills

Problem-solving skills

Stakeholder management

Analytical skills

Education

Bachelor’s Degree in Business Administration

Tools

Microsoft Office

Microsoft Planner

Job description

Overview

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Operational & Project Management

Act as a strategic partner to the C-Suite in managing priorities, workflows, and execution of key initiatives.

Support leadership in translating strategic direction into actionable plans.

Monitor progress of key deliverables and follow up with stakeholders to ensure timely execution.

Coordinate and support cross-functional projects, ensuring alignment with business objectives.

Track milestones, risks, and action items; provide regular updates to management.

Support continuous improvement initiatives to enhance operational efficiency.

Communication & Management Reporting

Prepare high-quality management presentations, reports, and executive communications.

Ensure clarity, accuracy, and professionalism in all written and verbal communications.

Act as a central communication point between leadership, internal teams, and external stakeholders.

Meeting, Governance & Event Management

Plan and manage executive meetings, leadership sessions, town halls, and offsite meetings.

Prepare agendas, presentation materials, and minutes of meetings.

Ensure proper follow-up and closure of action items.

Stakeholder & Relationship Management

Serve as a liaison between the C-Suite, department heads, and external partners.

Support alignment across departments and ensure smooth information flow.

Handle sensitive and confidential matters with professionalism and discretion.

Documentation & Information Governance

Oversee documentation, records, and data management in a structured and confidential manner.

Ensure information accuracy, accessibility, and compliance with company standards.

Job Requirements

Bachelor’s Degree in Business Administration, Management, or related field.

Minimum 3–5 years of experience in executive support, operations, or management coordination roles.

Experience in manufacturing or similar operational environments is an advantage.

Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams) and collaboration tools (e.g., Microsoft Planner).

Strong organizational, coordination, and stakeholder management skills.

High level of professionalism, discretion, and accountability.

Strong analytical and problem-solving capabilities.

Excellent written and verbal communication skills.

Able to work independently, manage multiple priorities, and perform under pressure.

Willing to be based in Pulau Indah, Selangor.

Unlock job insights

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• How many years' experience do you have as an executive assistant?
• Do you have secretarial experience?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?

Perks and benefits Medical Sports (e.g. Gym) Parking Hospitalization and Group Personal Accident Insurance

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

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