Executive Administrative Assistant

Adecco; Kuala Kubu Bharu; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading manufacturing company is seeking an experienced Executive Administrative Assistant to support its General Manager. The role involves managing daily operations, providing secretarial support, coordinating travel arrangements, handling document processes, and overseeing facility maintenance. Ideal candidates should possess 1–3 years of experience in administration within manufacturing, have strong multitasking and communication skills, and be proficient in Microsoft Office and Google Workspace.

Qualifications

• 1–3 years of experience in General Affairs, Administration, or related support roles within the manufacturing industry.
• Strong organisational and multitasking abilities with attention to detail.
• Good communication and coordination skills for stakeholder management.

Responsibilities

• Provide secretarial support to the GM, including calendar management and meeting coordination.
• Arrange business travel logistics, including ticketing and accommodation.
• Handle document processes including preparation and filing.

Skills

Organisational skills

Multitasking abilities

Communication skills

Coordination skills

Negotiation skills

Tools

Microsoft Office

Google Workspace

Job description

Adecco’s client is seeking a highly organised, proactive, and resourceful Executive Administrative Assistant to support their General Manager and oversee essential office administration, facilities coordination, procurement, and employee welfare functions within a fast-paced manufacturing environment. The ideal candidate is dependable, detail-oriented, and able to handle daily operations efficiently while maintaining professionalism and discretion. Candidates must have prior working experience in the manufacturing industry.

Key Responsibilities

• Provide secretarial support to the GM, including calendar management, scheduling, meeting coordination, reminders, and correspondence handling
• Arrange business travel logistics (local and international), including ticketing, accommodation, transport, and related arrangements
• Handle document processes, including preparation, filing, tracking, and secure delivery of documents, parcels, and company items
• Oversee office facilities, maintenance, repairs, cleanliness, and vendor coordination for office equipment and services
• Manage office supplies inventory and procurement, ensuring timely replenishment and cost‑effective purchasing
• Maintain records of company assets and ensure proper usage across departments
• Support employee welfare initiatives, including organising company events, staff engagement activities, and welfare programs
• Liaise with internal teams and external stakeholders such as suppliers, service providers, and business contacts
• Provide administrative support to other departments when required
• Perform ad‑hoc operational and administrative tasks as assigned by management

Requirements

• 1–3 years of experience in General Affairs, Administration, or related support roles within the manufacturing industry
• Strong organisational and multitasking abilities with a high level of attention to detail
• Good communication, coordination, and negotiation skills for internal and external stakeholder management
• Ability to follow instructions and execute tasks accurately and efficiently
• Ability to work independently and collaborate effectively as part of a team
• Adaptable to fast‑paced environments, deadlines, and pressure‑driven situations
• Proficient in Microsoft Office, Google Workspace, and communication platforms