Examinations Officer

Stonyhurst International School, Penang; George Town; On-site; MYR 150,000 - 200,000; Full time

Job summary

An international school in Penang seeks a dedicated Examination Coordinator to oversee external and internal examinations. Responsibilities include managing candidate registrations, coordinating logistical aspects of exams, and ensuring adherence to examination protocols. Applicants should have a relevant degree and proven administrative experience, ideally in educational settings. This role demands excellent organizational and communication skills, along with a commitment to confidentiality. Opportunities for professional development are available in a supportive environment.

Benefits

Professional development opportunities

Collaborative work environment

Qualifications

• Proven administrative experience ideally within an educational setting.
• Excellent proficiency in Google Workspace, especially spreadsheets.
• Exceptional organisational ability and meticulous attention to detail.

Responsibilities

• Manage candidate registration and exam entries for qualifications.
• Oversee logistical aspects of running external examinations.
• Train and manage a team of invigilators ensuring adherence to protocols.
• Serve as the point of contact for external awarding bodies.

Skills

Organisational Skills

Excellent IT skills

Communication

Integrity and Confidentiality

Resilience

Education

Bachelor’s Degree or equivalent

Tools

Google Workspace

Online examination portals

Job description

Stonyhurst International School Penang combines academic excellence with a deep commitment to personal growth. Inspired by the Jesuit principle of cura personalis—care for the whole person we ensure every pupil receives the individual attention and support needed to flourish.

Located on 4.3 acres of coastal land with direct beach access, our purpose‑built campus offers world‑class facilities, including a 530‑seat auditorium, music and dance studios, science laboratories, two libraries, an Astroturf field and swimming pools. These exceptional spaces support creative, dynamic teaching and learning.

Our vibrant, inclusive community represents over 30 nationalities and welcomes pupils of all faiths and backgrounds. We celebrate Malaysia’s cultural richness, integrating values education, community service and a broad co‑curricular programme that fosters leadership, compassion and a sense of belonging.

Now enrolling pupils from Nursery to Year 13 the school is growing towards an anticipated enrolment of around 1,200 pupils. As we continue to expand we seek dedicated, skilled and enthusiastic educators who share our passion for inspiring people. We offer a supportive, collaborative environment with excellent opportunities for professional development and career advancement.

Opened in 2022 Stonyhurst International School Penang is more than a place to work it is a community where teachers inspire pupils to become confident compassionate and curious learners ready to make a positive impact on the world.

Responsibilities

External Examinations (Cambridge IGCSE, AS / A Level)

• Registration and Entries: Manage the complete cycle of candidate registration and exam entries for all external qualifications with CAIE ensuring deadlines are met and all data (names, dates of birth, subjects, tiers/options) is accurate.
• Administration and Logistics: Oversee all logistical aspects of running external examinations including ordering and secure storage of exam papers setting up examination halls and arranging necessary materials (e.g. stationery calculators).
• Invigilation Management: Train and manage a team of invigilators ensuring appropriate staffing levels and strict adherence to invigilation protocols and awarding body requirements during all exam sessions.
• Exam Conduct: Ensure the strict and proper conduct of all external examinations following all CAIE regulations concerning seating plans start/finish times malpractice procedures and candidate welfare.
• Post-Exam Administration: Manage the secure collection packaging and dispatch of completed examination scripts to CAIE according to courier deadlines and tracking procedures.
• Results Processing and Distribution: Download verify and prepare external exam results oversee the accurate and timely distribution of results certificates and statements of results to candidates and designated school staff.
• Queries and Post-Results Services: Handle enquiries related to external results including managing requests for post‑results services (e.g. remarks access to scripts) in compliance with awarding body deadlines and processes.
• Compliance and Record Keeping: Maintain meticulous up‑to‑date records and files related to all external exam administration ensuring full compliance with CAIE regulations and inspection requirements.

Internal Examinations (Mock and End‑of‑Year Exams)

• Planning and Scheduling: In conjunction with the assistant head academic plan coordinate and publish the examination timetables for end‑of‑Year 9 and Year 10 internal exams and for Mock exams in Year 11 Year 12 and Year 13.
• Paper Management: Coordinate the timely submission of internal examination papers from teaching staff ensuring correct formatting secure printing and distribution.
• Internal Exam Logistics: Manage the logistical set‑up and running of all internal examination sessions mimicking the external exam conditions as closely as possible to prepare students.

General Responsibilities

• Communication: Serve as the primary point of contact for external awarding bodies (CAIE) and internal stakeholders (SLT teaching staff students and parents) regarding all exam‑related matters.
• Policy Adherence: Work under the direct supervision of a member of the SLT to ensure all practices and procedures align with school policy and external awarding body rules.
• Training: Provide essential training to staff and students on examination procedures regulations and conduct.
• Resource Management: Manage the budget allocated for exam‑related resources invigilation and materials.

Minimum Requirements

• Experience: Proven administrative experience ideally within an educational setting with a strong preference for candidates who have worked with international examination boards (e.g. Cambridge Edexcel IB).
• Education: A minimum of a relevant tertiary qualification (e.g. Bachelor’s Degree or equivalent).
• Technical Proficiency: Excellent IT skills including high proficiency in Google Workspace especially spreadsheets databases and experience using online examination portals/management systems.
• Organisational Skills: A track record of exceptional organisational ability meticulous attention to detail and proven capacity to manage complex time‑sensitive schedules and administrative tasks accurately.
• Personal Attributes:
• Integrity and Confidentiality: An absolute commitment to maintaining the integrity and confidentiality of all examination materials results and student data.
• Communication: Excellent interpersonal and communication skills with the ability to clearly articulate complex regulations to diverse stakeholders.
• Resilience: The ability to work calmly and effectively under pressure particularly during peak examination periods.
• Desirable: Experience in a reputable international school or multicultural educational environment would be highly regarded.

In line with our Safeguarding and Safer Recruitment policy all staff members must consent to a full background and police vetting check along with supplying the details of 2 confidential referees one of which must be your current line manager/principal.