Events Executive

Rhingle Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A dynamic event management company in Kuala Lumpur is seeking a proactive Events Executive to coordinate and execute events from start to finish. The ideal candidate has proven experience in event planning, excellent organizational skills, and the ability to build strong relationships with vendors and clients. The role involves managing logistics, staying current with industry trends, and ensuring successful events. Flexibility in working hours is essential, and proficiency in Microsoft Office is required.

Qualifications

• Proven experience in event planning or project management.
• Strong interpersonal and communication skills.
• Excellent organizational skills with multitasking ability.
• Ability to work under pressure and solve problems.
• Willingness to work flexible hours.

Responsibilities

• Manage all aspects of event planning.
• Build relationships with vendors and venues.
• Stay current with trends in event planning.
• Coordinate requirements with internal staff and clients.
• Plan logistics including contracts and catering.

Skills

Event planning

Communication

Organizational skills

Problem solving

Multitasking

Tools

Microsoft Excel

Microsoft PowerPoint

Event management software

Job description

We are looking for a proactive and detail-oriented Events Executive to join our team. In this role, you will coordinate and execute events from start to finish, working closely with vendors, venues, and internal teams to ensure smooth and successful events. If you have a passion for event planning, strong organizational skills, and enjoy bringing ideas to life, we’d love to hear from you!

Key Responsibilities

Manage all aspects of event planning, meet strict deadlines, and stay within budget.

Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events.

Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges.

Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process.

Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.

Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.

Requirements

Proven experience in event planning, coordination, or project management, preferably in a marketing agency.

Strong interpersonal and communication skills.

Excellent organizational skills with the ability to multitask, prioritize tasks, and pay close attention to detail.

Ability to work under pressure, solve problems on the spot, and make quick, strategic decisions.

Proficiency in Microsoft Office (Excel & PowerPoint) and event management tools/software.

Willingness to work flexible hours, including evenings and weekends, based on event schedules.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Events Executive?
• How many years of project management experience do you have?
• How many years' experience do you have in event management?
• Which of the following Microsoft Office products are you experienced with?