Event Operations Coordinator

Beacon Mart; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic events company in Malaysia is seeking an Event Operations Coordinator to oversee logistics for expos, roadshows, and corporate events. You will coordinate backend operations, manage event logistics, and support on-site execution. Ideal candidates should have a certificate in event management and 1–3 years of relevant experience, with strong organizational skills and proficiency in Microsoft Office. Join us for exciting opportunities and a collaborative work environment.

Benefits

Competitive salary

Hands-on experience in event operations

Growth opportunities

Qualifications

• 1–3 years of experience in event coordination, logistics, or operations.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Coordinating backend operations and documentation.
• Managing event logistics: equipment, materials, booth setup.
• Supporting on-site operations to ensure timely delivery of materials.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Education

Certificate/Diploma in Event Management, Business Administration, Logistics

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Are you passionate about bringing events to life from behind the scenes? Do you thrive in logistics, coordination, and ensuring everything runs seamlessly? We’re looking for a detail-oriented and dynamic Event Operations Coordinator to join our team and provide essential backend support for expos, roadshows, and corporate events.

What You’ll Do

As our Event Operations Coordinator, you’ll be the backbone of our event execution, ensuring smooth operations from preparation to post-event wrap-up. Your responsibilities will include:

\>Coordinating backend operations and documentation (DOs, POs, checklists, schedules).

Managing event logistics: equipment, materials, booth setup, dismantling, and stock movement.

Supporting on-site operations to ensure timely delivery of materials and smooth execution.

Monitoring setup standards and reporting operational issues toManagement.

Tracking expenses, inventory usage, and compiling post-event reports (sales figures, customer data, images, notes).

Handling post-event reconciliation, returns, restocking, and internal debriefs.

Maintaining proper records and approvals for all events.

Assisting with ad-hoc administrative and operational tasks as needed.

What We’re Looking For

To succeed in this role, you should bring:

• Certificate/Diploma in Event Management, Business Administration, Logistics, or related field.
• 1–3 years of experience in event coordination, logistics, or operations (fresh graduates with strong organizational skills are welcome to apply).
• Strong organizational and multitasking abilities with attention to detail.
• Good communication and interpersonal skills to coordinate across departments.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and basic documentation handling.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to travel and support events on-site (including weekends/public holidays).
• A proactive, problem-solving mindset with a “can-do” attitude.

Why Join Us?

• Be part of exciting expos, roadshows, and corporate events.
• Gain hands-on experience in event operations and logistics.
• Work in a collaborative environment with opportunities to grow.
• Competitive salary and benefits package.