Event Executive

ESP Global Services Sdn Bhd; Shah Alam; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading event management company in Shah Alam is seeking an Event Coordinator to assist in planning and executing exhibitions, conferences, and corporate events. Responsibilities include managing logistics, coordinating with vendors, handling on-site management, and ensuring excellent customer service. The ideal candidate must have strong problem-solving and time management skills to effectively plan and execute events. This role offers various benefits including EPF, SOCSO, and annual leave.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Compassionate Leave

Qualifications

• Excellent customer service skills for event attendees.
• Strong negotiation skills with vendors.
• Ability to handle on-site event management efficiently.

Responsibilities

• Assist in planning and executing various events.
• Manage logistics including venue and transportation.
• Coordinate with internal teams for seamless execution.
• Evaluate event success and provide recommendations.

Skills

Event planning

Logistics management

Vendor negotiation

Communication in English

Problem-solving

Time management

Job description

Overview

Assist in the planning, coordination, and execution of various events, including exhibitions, conferences, and corporate events. Manage event logistics, including venue selection, vendor negotiation, catering, transportation, and accommodation. Develop and maintain event timelines, budgets, and project plans. Coordinate with internal teams and external vendors to ensure seamless event execution. Handle on-site event management, including registration, attendee support, and troubleshooting. Manage event budgets and track expenses to ensure cost-effectiveness. Negotiate contracts and manage relationships with vendors, including venues, caterers, and suppliers. Provide excellent customer service to event attendees and stakeholders. Resolve any issues or problems that may arise during events in a timely and efficient manner. Evaluate event success and provide recommendations for future improvements. Communicate effectively with team members, vendors, and clients in English, Bahasa Malaysia, and Mandarin. Utilize strong time management skills to prioritize tasks and meet deadlines. Apply problem-solving skills to address unexpected challenges during event planning and execution.

Responsibilities

• Assist in the planning, coordination, and execution of various events, including exhibitions, conferences, and corporate events.
• Manage event logistics, including venue selection, vendor negotiation, catering, transportation, and accommodation.
• Coordinate with internal teams and external vendors to ensure seamless event execution.
• Handle on-site event management, including registration, attendee support, and troubleshooting.
• Manage event budgets and track expenses to ensure cost-effectiveness.
• Negotiate contracts and manage relationships with vendors, including venues, caterers, and suppliers.
• Provide excellent customer service to event attendees and stakeholders.
• Resolve any issues or problems that may arise during events in a timely and efficient manner.
• Evaluate event success and provide recommendations for future improvements.
• Communicate effectively with team members, vendors, and clients in English, Bahasa Malaysia, and Mandarin.
• Utilize strong time management skills to prioritize tasks and meet deadlines.
• Apply problem-solving skills to address unexpected challenges during event planning and execution.

Qualifications

• Assist in the planning, coordination, and execution of various events, including exhibitions, conferences, and corporate events.
• Manage event logistics, including venue selection, vendor negotiation, catering, transportation, and accommodation.
• Coordinate with vendors and suppliers to ensure timely delivery of services and products, adhering to budget constraints.
• Develop and maintain event timelines, ensuring all tasks are completed on schedule and within budget.
• Handle on-site event management, including registration, guest assistance, and troubleshooting any issues that may arise.
• Prepare event reports, including post-event analysis, budget reconciliation, and recommendations for future improvements.
• Provide excellent customer service to event attendees, addressing inquiries and resolving complaints in a professional manner.
• Support the development of event marketing materials, including brochures, websites, and social media content.
• Assist in managing event budgets, tracking expenses, and ensuring cost-effectiveness.
• Communicate effectively with internal teams, clients, and stakeholders to ensure seamless event execution.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Company Activities
• Compassionate Leave