Event Executive

MyCreative Ventures Sdn Bhd; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading event management firm in Malaysia is seeking an experienced Operations Executive to oversee exhibitions and events. The ideal candidate will hold a Bachelor’s degree and have 2-4 years of experience in event planning or project management. Responsibilities include assisting with event planning, managing budgets, sourcing vendors, and ensuring smooth execution of all events. Strong negotiation skills and attention to detail are essential for success in this role.

Qualifications

• At least 2-4 years of experience in event planning or project management.
• Familiarity with the legalities of events.
• Strong ability to manage budgets and track expenses.

Responsibilities

• Assist in event planning from start to finish.
• Work with budgets and ensure adherence.
• Coordinate all operations under assigned components.

Skills

Event planning

Vendor negotiation

Budget management

Communication skills

Problem-solving

Education

Bachelor degree in Event Management, Hospitality, Public Relations, or Marketing

Job description

Operations Executive (Exhibitions & Events)

AEHILL SDN. BHD.

Puchong, Selangor, MY

Responsibilities

• Assist in event planning from start to finish according to requirements, target audience, and objectives.
• Come up with suggestions to enhance the event's success.
• Work with budgets and ensure adherence.
• Source and negotiate with vendors and suppliers.
• Handle necessary documentation including permits, licenses, etc.
• Be in charge of scouting for vendors based on components assigned.
• Coordinate all operations and communication under your assigned component.
• Ensure events are completed smoothly and step up to resolve any problems that might occur.
• Execute and manage any other ad-hoc tasks, special projects, or strategic assignments as directed by Head of Department.

Job Requirements

• Bachelor degree in Event Management, Hospitality, Public Relations, Marketing, or a related field.
• At least 2–4 years of experience in event planning, coordination, or project management.
• Familiarity with the legalities of events, including the process of securing permits, licenses, and insurance.
• Strong ability to manage budgets, track expenses, and ensure high quality delivery without overspending.
• Proven ability to source, vet, and negotiate with vendors/suppliers to secure the best rates and service levels.
• Skilled in end-to-end planning, from initial brainstorming and objective setting to post-event breakdown.
• A \"firefighting\" mindset with the ability to remain calm under pressure and resolve logistical issues on the fly.
• Excellent verbal and written communication skills for managing multi-stakeholder relationships (vendors, internal teams, and leadership).
• Flexibility to handle ad-hoc tasks and \"strategic assignments\" that may fall outside the standard scope of work.
• High attention to detail with the ability to juggle multiple components of an event simultaneously.

Unlock job insights

Your application will include the following questions:

• How many years' experience do you have in event management?

Event Coordinator/ Event Operation (Fresh Grads are welcome)