Documentation Assistant

PridePro; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A regional executive recruitment company is seeking a detail-oriented Data Entry Executive (Documentation Assistant) for a contract role in Subang Jaya, Malaysia. The position involves accurate data entry and documentation support for freight operations. Ideal candidates should have a diploma in Business Administration or Logistics, attention to detail, and basic computer skills. This opportunity offers exposure to international logistics operations and a supportive team culture with potential for permanent placement based on performance.

Qualifications

• Minimum Diploma in Business Administration, Logistics or related field.
• Prior working experience in an office or administrative environment is an advantage.
• Strong attention to detail with high accuracy in data entry.

Responsibilities

• Accurately key in shipment, billing, and operational data into the company system.
• Prepare, update, and maintain freight-related documents.
• Verify information to ensure accuracy and completeness.

Skills

Attention to detail

Data entry accuracy

Basic computer skills

Education

Diploma in Business Administration, Logistics, or related field

Tools

Microsoft Office

Job description

PridePRO is a Regional Executive Recruitment Company headquartered in Malaysia, specializing in talent acquisition across Southeast Asia, including Thailand, Indonesia, and Singapore.

Our client is a global freight forwarding and logistics service provider with an established presence in Malaysia and a strong network across Asia, North America, and over 300 agents worldwide. As part of their continued growth, they are seeking a detail-oriented and motivated Data Entry Executive (Documentation Assistant) to join their team in Subang Jaya.

Why Join Our Client?

• Be part of a globally recognized logistics provider ranked among the worlds top freight forwarders.
• Work in a dynamic and fast-paced environment with structured processes.
• Gain exposure to international logistics operations and global agent networks.
• Join a supportive team culture that values accuracy, teamwork, and service excellence.

Job Overview

The Documentation Assistant is responsible for accurate and timely data entry and documentation support for freight operations. This role focuses primarily on entering shipment information into the system and ensuring all records are complete, accurate, and well-maintained to support smooth operational and customer service processes.

Key Responsibilities

• Accurately key in shipment, billing, and operational data into the company system.
• Prepare, update, and maintain freight-related documents such as invoices, delivery orders, and shipment records.
• Verify information received from internal teams, customers, and vendors to ensure accuracy and completeness.
• Maintain proper physical and digital filing of documentation for easy retrieval and audit purposes.
• Support operations and customer service teams with documentation-related tasks.
• Follow standard operating procedures and ensure compliance with documentation requirements.
• Perform any other administrative or documentation duties as assigned.

What We Are Looking For

• Minimum Diploma in Business Administration, Logistics, or related field.
• Prior working experience in an office or administrative environment is an advantage.
• Strong attention to detail with high accuracy in data entry.
• Basic computer skills and familiarity with Microsoft Office.
• Able to work independently and handle repetitive tasks efficiently.
• Positive attitude, responsible, and willing to learn.
• Prior industry knowledge is not required.

*This role is offered on a 3–6 month contract basis, with potential consideration for a permanent position based on performance and business needs.

*Our consultant will review your application in details, we will contact you directly if you are shortlisted.