Document Controller

AGOS ASIA SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable company in document management based in Kuala Lumpur is seeking a Document Controller to manage and maintain project documentation. The role involves ensuring compliance with established procedures and quality standards, supporting various stakeholders, and promoting document control best practices. The ideal candidate has at least 2 years of experience in document control and proficiency in eDMS and Microsoft Office applications. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Minimum 2+ years’ experience in Document Control or a related administrative role.
• Experience working with Electronic Document Management Systems (eDMS).
• Proficient in Microsoft Office and PDF applications.
• Fluency in English, Norwegian proficiency is advantageous.

Responsibilities

• Manage and maintain documentation throughout the project lifecycle.
• Ensure document control activities comply with procedures and quality standards.
• Interface with internal departments and stakeholders for document support.
• Promote document control best practices across the organization.

Skills

Document Control

Excellent communication skills

Attention to detail

Organizational skills

Time management skills

Tools

Electronic Document Management Systems

Microsoft Office

PDF applications

Job description

The Document Controller within the Shared Services Center (SSC) is responsible for managing, controlling, and maintaining company and project documentation in accordance with established procedures, quality standards, and client requirements. The role supports multiple stakeholders by ensuring accurate, timely, and compliant document control services across the organization.

Responsibilities

• Document Control & Administration: Manage and maintain documentation throughout the full lifecycle of projects and corporate activities.
• Ensure all document control activities comply with approved procedures, guidelines, and quality standards.
• Maintain and update Master Document Registers (MDRs).
• Accurately register, track, and distribute documents within the electronic Document Management System (DMS/eDMS).
• Ensure correct application of document numbering, version control, and revision status.
• Support project teams by setting up document structures in the eDMS in line with client or internal requirements.
• Produce standardized document templates and client documentation packages as required.
• Coordinate the timely delivery of documentation in accordance with agreed schedules.

• Stakeholder & Process Support: Interface with internal departments and external stakeholders requiring document control support.
• Monitor document control processes and recommend improvements to enhance efficiency and compliance.
• Promote document control best practices across SSC and supported business units.
• Provide guidance and training to users on DMS/eDMS systems when required.

• HSEQ & Compliance: Comply with all Health, Safety, Environmental, Quality, and Security (HSEQ) policies and procedures.
• Ensure documentation activities align with company, client, and statutory requirements.
• Escalate issues of importance relating to documentation quality or compliance to the Line Manager.

• Company Values & Culture: Act in accordance with the company’s Business Principles, Operating Philosophy, and Leadership values.
• Demonstrate ACT (Attitude, Courage, Teamwork) in daily work and collaboration.
• Strong attention to detail and accuracy
• Excellent organisational and time management skills
• Ability to work independently and collaboratively within a shared services environment
• Clear and professional communication skills
• Proactive, reliable, and quality-focused approach

Qualifications

• Minimum 2+ years’ experience in Document Control, Project Support, or a related administrative role.
• Experience working with Electronic Document Management Systems (eDMS).
• Familiarity with document control processes, QA requirements, and audit practices.
• Proficient in Microsoft Office and PDF applications.
• Experience handling controlled documents such as drawings, procedures, manuals, and reports.
• Language proficiency: Fluent in English; proficiency in Norwegian is an advantage.
• Experience in document control handling EMEA, US, European countries, Mexico, and APAC within the oil & gas industry is an advantage.

Additional

Which of the following statements best describes your right to work in Malaysia? What’s your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Document Controller? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? How would you rate your English language skills? How much notice are you required to give your current employer?