Document Controller Specialist

Hirehub Management Sdn. Bhd.; Iskandar Puteri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturer in data center solutions is seeking a Document Controller Specialist in Iskandar Puteri, Malaysia. The role involves organizing and managing project documentation, ensuring timely submission and compliance with deadlines, and communicating effectively with stakeholders. Candidates should possess a diploma or degree in a related field, and proficiency in Mandarin is essential for this position.

Qualifications

• Familiarity with basic document management and archiving methods.
• Experience in managing project documentation and inspection processes.
• Proficient in both written and spoken Mandarin.

Responsibilities

• Record, file, and organize all project-related documentation.
• Review and ensure that all project documents are thoroughly checked.
• Attend meetings, take minutes, and ensure follow-up on action points.

Skills

Document management

MS Office Suite proficiency

Communication in Mandarin

Education

Diploma or Degree in a related field

Tools

CAD software

Job description

About the job Document Controller Specialist

Company Background:
A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description:

• Record, file, and organize all project-related documentation exchanged between the project department, contractors, consultants, government agencies, and other parties.
• Review and ensure that all project documents are thoroughly checked and submitted ahead of their respective deadlines.
• Ensure that the latest approved documents and drawings are distributed to relevant internal teams and external parties as necessary, maintaining controlled copies.
• Generate and send emails and reminder letters to ensure timely communication with third parties and stakeholders regarding document-related tasks.
• Attend meetings, take minutes, and ensure follow-up on action points discussed during the meetings.
• Perform additional tasks as assigned by the superior related to project documentation and administrative support.

Required Qualifications:

• Diploma or Degree in a related field, preferrable in engineering background and construction industry.
• Familiarity with basic document management and archiving methods.
• Experience in managing project documentation and inspection processes.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in CAD software is an advantage.
• Proficient in both written and spoken Mandarin, essential for communication with Chinese institutions and for operating equipment featuring Mandarin interfaces.