Document Controller Executive (Selangor/Johor)

Inazume; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading compliance firm in Malaysia is looking for a Document Controller to manage SOPs, ensure ISO compliance, and support audits. The candidate should have a Diploma/Degree in a relevant field and 2-3 years of experience in document control. Proficiency in Microsoft Office and SharePoint, along with strong communication skills in English and Bahasa Malaysia, are essential. Join a dynamic team and contribute to quality management and documentation effectiveness.

Qualifications

• 2-3 years of experience in document control or ISO system administration.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 standards.
• Detail-oriented and well-organized.

Responsibilities

• Manage and control the company’s master list of SOPs, WIs, policies, and records.
• Ensure compliance with ISO 9001:2015 and other QMS requirements.
• Support audits with proper documentation.

Skills

Document control

ISO system knowledge

Microsoft Office proficiency

Attention to detail

Strong communication

Education

Diploma/Degree in Business Administration, Quality, Engineering, or related field

Tools

SharePoint

Power Automate

Job description

Responsibilities

• Maintain and control the company’s master list of SOPs, WIs, policies, templates, and records.
• Assign document numbers, track version control, and manage approvals with HODs.
• Upload and publish controlled documents to SharePoint/controlled drives; remove obsolete versions.
• Support audits (internal, ISO, client, or regulatory) with proper documentation.
• Manage document change logs, revision history, and status reports.
• Provide training to users on document change processes and access.
• Coordinate with site-based document controllers and project teams on registers, RFIs, and transmittals.
• Ensure compliance with ISO 9001:2015 Clause 7.5 and other QMS requirements.
• Support digital automation initiatives and workflow improvements.
• Handle other document-related tasks assigned by Compliance or Quality leadership.

Requirements

• Diploma/Degree in Business Administration, Quality, Engineering, or related field.
• Minimum 2–3 years’ experience in document control or ISO system administration.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 standards.
• Proficient in Microsoft Office (Excel, Word) and SharePoint; Power Automate knowledge is an advantage.
• Detail-oriented, well‑organized, and able to meet deadlines.
• Strong coordination and communication skills in English and Bahasa Malaysia.
• Experience in construction, engineering, or manufacturing industries preferred.