Document Controller

Solara Holdings Sdn Bhd; Subang Jaya; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading corporate entity is seeking a diligent Document Controller in Subang Jaya, Selangor. Your role involves managing the document management system, ensuring effective storage and retrieval of vital business records. Responsibilities include assisting project teams with administrative tasks, tracking documentation, and maintaining filing systems. The ideal candidate will have over 1 year of experience, proficiency in relevant software, and strong organizational skills. This full-time position is essential for enhancing operational efficiency.

Qualifications

• Minimum 1 year experience in document control or records management.
• Proficient in document management software and Microsoft Office applications.
• Knowledge of document control best practices and relevant industry regulations.

Responsibilities

• Assist Project Managers and Project Team with administrative tasks.
• Prepare, manage and track project documentation.
• Organize and maintain filing systems for project documents.

Skills

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Tools

Document management software

Microsoft Office

AutoCAD

Job description

We are seeking a diligent and organized Document Controller to join our team at Solara Holdings Sdn Bhd in Subang Jaya, Selangor. As a Document Controller, you will be responsible for managing and maintaining our company's comprehensive document management system, ensuring the accurate storage, retrieval and distribution of all critical business records and information. This is a full-time position that plays a vital role in supporting the overall efficiency and compliance of our operations.

What you'll be doing

• Assist Project Managers and Project Team with day-to-day and/or ad hoc administrative tasks.
• Prepare, manage and track project documentation.
• Communicate with contractors and consultants regarding project updates and documentation.
• Organize and maintain filing systems (both electronic and hard copy) for project documents.
• Attend all internal and site meetings.
• Assist with the preparation of project progress reports and meeting minutes.
• Communicate effectively with internal teams to ensure project objectives are met and deadlines are achieved.
• Any ad-hoc duties assigned.

What we're looking for

• Minimum 1 years' experience in a document control or records management role, preferably within a corporate environment.
• Strong organizational and time management skills with a keen eye for detail.
• Proficient in using document management software and Microsoft Office applications.
• Excellent communication and interpersonal skills to liaise effectively with stakeholders.
• Ability to work independently and as part of a team to consistently meet deadlines.
• Experience with AutoCAD is mandatory.
• Knowledge of document control best practices and relevant industry regulations.