Document Controller

Jord Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading engineering firm in Malaysia is seeking a Document Controller to manage document workflows and ensure compliance with engineering standards. The ideal candidate should possess a diploma or technical background, with at least two years of experience in document management within the engineering and design fields. Responsibilities include generating ASME forms, assisting in document preparation, and maintaining accurate records. Excellent knowledge of MS Suite and Adobe Acrobat is crucial for this role.

Qualifications

• Two years of hands-on experience in document management related to engineering and design.
• Basic understanding of procurement and construction documents.
• Self-motivated, able to work in fast-paced environments.

Responsibilities

• Control numbering, filing, sorting, and retrieval of documents.
• Generate ASME forms based on job progress.
• Assist in preparation of ASME/QMS documents.

Skills

Document management

Attention to detail

MS Suite software

Adobe Acrobat

Education

Diploma or Technical School background

Tools

e-Document management systems

Job description

The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

Duties and responsibilities:

• Generation of ASME U1/ U2/ A1 / U4 forms for ASME Jobs based on progress of respective Job No.
• Submission of design documents to DOSH and follow up with DOSH for approval of design.
• Booking of AI / TPI / PMI / Hardness / DOSH for Inspection
• Initial review of MDR for Completed Jobs
• Update of NCR logs / NB Logs / JM PV Logs / Repair Log on a bi-monthly basis
• Update of QA Quality Objective - NCR analysis / NDT Reject on a monthly basis
• Plan and arrange the critical instruments for rental for Hydrotest (pressure Gauges / Temperature Recorders and etc.) when needed for inspection.
• Assist in preparation of ASME / QMS documents.
• Back up and monitor other DC activity (distribute Drawings, Procedure, Update Documents Status, MDR Monthly Status)
• Arranging the new Instruments for QAQC team, as and when required
• Preparation of Welder continuity records - ASME, AS code, AWS code.
• Expedite with QC for the progressive completion of MDR based on bi-weekly basis.
• Submission and filing of documents related with NB / ASME
• Update of WPS List / Welder List as per the new WPS and a new qualified Welder on a monthly basis.
• Monitoring the calibration records and arrange for calibration for JM instruments on a bi-monthly basis.
• Preparation of PMI procedure per client spec requirements.
• Follow up of NCR close outs and update of NCR File upon close outs on a monthly basis.
• Calibration of densitometer / record in calibration book
• Raising MR and follow up for the purchase of new Step tablet.
• Preparation of Welder Card.
• Preparation and follow up TQ for ASME U1 form details on a bi-yearly basis.
• Update of NDT Level II & Level III documents on a bi-yearly basis.
• RT Film collection and storage with job number wise for every job upon completion.
• Preparation of Vision Test Reports & Eye Test for QC inspectors and NDE level II on a bi-yearly basis.
• Preparation of Questionnaire for NDT Level II & QC Inspectors.
• Storage of MDR Records on a bi-yearly basis.
• Update of List of Codes / Specification on a bi-yearly basis.
• Filing of ASME U1/U2 forms on a bi-yearly basis.
• To take action for client comments on MDR based on specific job requirement.
• Perform other responsibilities associated with this position as may be appropriate under the direction of the Management.

Job Requirement:

• Preferably Diploma or Technical School background
• At least two years of practical and hands-on experience in document management roles related to engineering, design, and fabrication of process equipment industry i.e ACHE
• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Self-directed and highly-motivated.
• Able to work in a fast-paced and deadline-driven environment.
• Detail-oriented, dependable and trustworthy.
• Excellent MS Suite software knowledge and good working knowledge of Adobe Acrobat.
• Familiar with e-Document management systems is an added advantage.