Document Controller

Jubm; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction firm is seeking a Document Controller to manage project documentation effectively. The role requires establishing a document control system, managing incoming and outgoing documents, and ensuring version control and accessibility. Candidates must possess a Bachelor's Degree and a minimum of 1-2 years of relevant experience in the construction industry. Proficiency in Microsoft Office and familiarity with electronic document management systems is essential for this role.

Qualifications

• Bachelor’s Degree, Postgraduate Diploma in relevant field required.
• Minimum of 1-2 years of relevant experience in construction.
• Experience with handling construction documentation is necessary.

Responsibilities

• Establish and maintain the project document control system.
• Manage incoming and outgoing project documentation.
• Ensure proper version control for all documents.
• Coordinate document distribution and track transmittals.
• Maintain structured filing systems for document traceability.

Skills

Strong organizational skills

Attention to detail

Understanding of document control practices

Proficient in Microsoft Office

Good communication skills

Ability to work independently

Education

Bachelor’s Degree in relevant field

Tools

Autodesk Construction Cloud

Procore

Aconex

SharePoint

Job description

The Document Controller is responsible for establishing and maintaining an effective document control system to support the successful delivery of construction projects. The role ensures that all project documentation is accurately managed, properly distributed, and maintained in accordance with company standards.

The Document Controller will work closely with the Project Manager to:

• Establish and maintain the project document control system in accordance with company standards.
• Manage incoming and outgoing project documentation, including drawings, technical submissions, reports, and correspondence.
• Ensure proper version control by maintaining the Master Document Register and preventing the use of superseded documents.
• Coordinate document distribution and track transmittals, reviews, and approvals to support timely project execution.
• Maintain structured filing systems to ensure document traceability, accessibility, and audit readiness, and provide administrative support to the project team as required.

Job Requirements & Person Specification

Qualifications:

• Bachelor’s Degree, Postgraduate Diploma in Business Administration, Information Management, Construction Management, or a related discipline

Experience:

• Minimum of 1-2 years of relevant working experience in the construction industry.
• Experience handling construction documentation and technical drawings.

Skills & Attributes:

• Strong organizational skills with high attention to detail and accuracy.
• Good understanding of document control practices and revision management.
• Proficient in Microsoft Office; familiarity with electronic document management systems (e.g., Autodesk Construction Cloud, Procore, Aconex, SharePoint).
• Good communication skills with the ability to coordinate effectively with stakeholders.
• Proactive, responsible, and able to work independently as well as part of a team.