Document Controller

Dhaya Maju Infrastructure (Asia) Sdn Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable construction firm in Kuala Lumpur is seeking a Document Controller to manage incoming and outgoing correspondence. The ideal candidate will have at least 2 years of experience in document management, with knowledge of SmartSolve Document Management or similar systems. Responsibilities include scanning, distributing documents, and maintaining compliance with health and safety regulations. This is an opportunity to join a well-established company with a commitment to excellence in contract management.

Qualifications

• Minimum of 2 years’ experience in document or records management.
• Experience working with various file types.
• Basic understanding of construction documents.

Responsibilities

• Receive, scan, and register all incoming correspondence into the Master List.
• Distribute incoming hard copy correspondence for further action.
• Scan and upload all project confidential correspondence into Team Binder.
• Check, sort and photocopy outgoing letters.
• Maintain reasonable care for Health, Safety, and Environmental standards.

Skills

Knowledge of SmartSolve Document Management

Document management

Ability to find and preserve paper documents

Education

Diploma or Bachelor’s Degree

Job description

Responsibilities

Receive, scan and register all incoming correspondence into the Master List for HQ Office.

Distribute/circulate incoming hard copy correspondence to the Secretary and Project Site Document Controller for further action and notes by the Project Director.

Distribute/circulate incoming hard copy correspondence to internal departments that are not related to project documentation.

Scan and upload all project confidential and commercial correspondence into Team Binder in Eight EDMS for record and archiving.

Check, sort and photocopy outgoing hard copy letters and pass them to Dispatch for courier.

Ensure all hard copy outgoing letter acknowledgements are properly recorded and filed.

Carry out any other related duties as required by the Document Control Manager and Management Team from time to time.

Maintain reasonable care for Health, Safety, Environmental and Welfare as per the Occupational Safety & Health Act, company policy and OSH Management System.

Experience

• Knowledge of SmartSolve Document Management or Team Binder and document capture / image capture systems.
• Minimum of 2 years’ experience in document or records management.
• Experience working with many file types.
• Ability to find and preserve paper documents.
• Basic understanding of construction documents.

Education

Candidate must possess at least a Diploma or Bachelor’s Degree or any other qualification related to the role.

About the Company

Dhaya Maju Infrastructure (Asia) Sdn. Berhad proudly celebrates its 28th anniversary since its inception in 1996. Holding the esteemed “PKK Class A” Bumiputera and CIDB G7 Contractor status, the company is committed to delivering exceptional contract and construction management services. It adheres to ISO standards (MS 1722:2011, 14001:2015, 9001:2015 and 45001:2018) and holds PETRONAS SWEC licences in the energy sector.