Department Admin Assistant

KLK OLEO; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking an experienced Administrative Assistant based in Menara KLK, Mutiara Damansara. Responsibilities include managing appointments, preparing proposals, and assisting with daily coordination across departments. Ideal candidates should have a Diploma or Degree in Business Studies or Administration, with strong English communication and Microsoft Office skills. Fresh graduates are also encouraged to apply. This role demands professionalism, confidentiality, and multi-tasking abilities.

Qualifications

• Candidates with a Diploma / Degree in Business Studies / Administration, Secretarial or equivalent.
• Fresh graduates are encouraged to apply.
• Good command of English, both verbal and written.
• Proficient in Microsoft Office applications; knowledge of Excel Pivot Table is an added advantage.

Responsibilities

• Manning appointments and meetings, making overseas travel arrangements.
• Manage effective time management and coordinate activities.
• Prepare board papers, proposals, and reports.
• Assist the Sales Coordinator to ensure well-coordinated assignments.
• Prepare correspondence and records.
• Undertake special assignments and ad-hoc duties.

Skills

Good command of English both verbal and written

Proficient in Microsoft Office applications

Ability to multi-task and prioritize tasks

Education

Diploma / Degree in Business Studies / Administration or equivalent

Tools

Microsoft Office

Job description

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THIS POSITION IS BASED IN MENARA KLK, MUTIARA DAMANSARA.

ROLE AND RESPONSIBILITIES

• Manning the appointments and meetings, making overseas travel arrangements.
• To manage and enhance effective time management and coordinate activities, prioritize appointments.
• To assist in the preparation of board papers, proposals, reports and etc.
• Work closely with and assist the Sales Coordinator to ensure assignments are well-coordinated.
• To prepare correspondence and records.
• Undertake special assignments, ad-hoc matters and duties as and when necessary.
• Responsible for the overall daily coordination with relevant departments.

JOB SUCCESS REQUIREMENTS

• Candidates with a Diploma / Degree in Business Studies / Administration, Secretarial or its equivalent.
• Fresh graduates are encouraged to apply.
• Good command of English both verbal and written.
• Proficient in Microsoft Office applications. Knowledge of Excel Pivot Table would be an added advantage.

ADDITIONAL NOTES

• Pleasant personality.
• Able to maintain high levels of professionalism and confidentiality.
• Has the initiative and ability to multi-task and prioritise tasks.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?

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