Corporate Secretarial Executive

Stone Forest Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A professional business services firm in Kuala Lumpur is seeking a Corporate Secretarial Advisor to guide compliance and governance for Singapore companies. The ideal candidate has a diploma in Business Studies, Accountancy, or Law, with strong communication skills in English and preferably Chinese. Benefits include flexible working hours and various leave perks.

Benefits

Flexible working hours

Birthday leave

Self-certified sick leave

Holiday off on key festival eves

Training in technical and soft skills

Qualifications

• Good written and verbal communication skills in English and preferably Chinese.
• Able to work under pressure and meet deadlines.
• Previous corporate administrative experience is preferred.

Responsibilities

• Preparation of documents for company setups.
• Drafting directors' and shareholders' resolutions.
• Updating statutory records and minutes book.

Skills

Good communication skills in English

Meticulous and strong organizational skills

Ability to work in a fast-paced environment

Good interpersonal skills

Communication skills in Chinese

Education

Diploma in Business Studies, Accountancy or Law

Job description

Stone Forest Malaysia Sdn Bhd is part of Stone Forest Group, a professional business services firm headquartered in Singapore with established operations in Singapore, Hong Kong and China. At Stone Forest Malaysia, we provide business process outsourcing services strictly to our clients in Singapore and serve as the innovation centre for the development of Human Resource management application solutions.

Position Summary

You will work with the Corporate Secretarial Team based in Singapore to advise Singapore companies, China and Hong Kong companies on their compliance and governance, including providing advisory on their corporate transactions. This position helps to ensure that the Singapore companies, and China and Hong Kong companies coming into Singapore will comply with Singapore laws and adopt good governance practices. The individual will also assist to perform on‑going client continuance procedures as part of the risk management within the business unit.

Job Description

• Preparation of documents relating to the setting up of companies, Singapore branches etc.
• Drafting of directors’ resolutions, such as change of directors and/or secretary, opening and closing of bank accounts, acceptance of banking facilities etc.
• Drafting of shareholders’ resolutions and minutes of meetings relating to change of auditors, allotment of shares, payment of dividends etc.
• Preparation of annual general meeting documents.
• Updating the statutory records and minutes book of companies.
• Providing administrative and operational support to the assigned team.

Requirements

• Good written and verbal communication skills in English and preferably Chinese, as the role may require liaising with Mandarin‑speaking clients.
• Diploma in Business Studies, Accountancy or Law preferred.
• Ability to work in a fast‑paced environment and meet deadlines.
• Good interpersonal and communication skills.
• Meticulous and strong organizational skills.
• On‑the‑job training will be provided.
• Previous corporate administrative experience is preferred.

Benefits

Flexible working hours, birthday leave, self‑certified sick leave, holiday off on key festival eves, and training in technical and soft skills.