Corporate Secretarial Executive

Stone Forest Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A business services firm in Kuala Lumpur is seeking a candidate to join their Corporate Secretarial Team. The role involves advising on compliance and governance for companies in Singapore, drafting resolutions, and preparing statutory documents. Ideal applicants should have strong communication skills in English, a diploma in Business, Accountancy, or Law, and prior corporate administrative experience.

Benefits

Flexible working hours

Birthday leave

Self-certified sick leave

Training in technical and soft skills

Qualifications

• Strong communication skills are critical for this role.
• Experience in corporate administration is preferable.
• Meticulous attention to detail is needed for compliance.

Responsibilities

• Prepare documents for setting up companies and branches.
• Draft directors’ and shareholders’ resolutions.
• Update statutory records and provide support to the team.

Skills

Good written and verbal communication skills in English

Proficiency in Chinese

Ability to work in a fast-paced environment

Good interpersonal skills

Strong organisational skills

Education

Diploma in Business Studies

Diploma in Accountancy

Diploma in Law

Job description

Stone Forest Malaysia Sdn Bhd is part of Stone Forest Group, a professional business services firm headquartered in Singapore with established operations in Singapore, Hong Kong and China. The company provides business process outsourcing services to clients in Singapore and serves as an innovation centre for the development of Human Resource management application solutions.

GROW Programme: We value our people and provide flexible working hours, birthday leave, self‑certified sick leave, holiday leave, an open team‑centric culture, and training in technical and soft skills.

Position Summary

Work with the Corporate Secretarial Team based in Singapore to advise Singapore companies and China/Hong Kong companies on compliance, governance, and corporate transactions, ensuring adherence to Singapore laws and good governance practices. Assist with on‑going client continuance procedures for risk management within the business unit.

Job Descriptions

• Prepare documents related to the setting up of companies, Singapore branches, etc.
• Draft directors’ resolutions (change of directors/secretary, opening/closing bank accounts, acceptance of banking facilities).
• Draft shareholders’ resolutions and minutes of meetings relating to change of auditors, allotment of shares, payment of dividends.
• Prepare annual general meeting documents.
• Update statutory records and minutes book of companies.
• Provide administrative and operational support to the assigned team.

Requirements

• Good written and verbal communication skills in English; proficiency in Chinese preferred.
• Diploma in Business Studies, Accountancy or Law preferred.
• Ability to work in a fast‑paced environment and meet deadlines.
• Good interpersonal and communication skills.
• Meticulous and strong organisational skills.
• Previous corporate administrative experience preferred.
• On‑the‑job training will be provided.