Contract Signatory Coordinator

S&P Global; Penang; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading financial services provider in Penang is seeking a Contract Signatory Coordinator to manage the contract execution process. This role includes coordinating internal approvals, preparing documents for signature, and maintaining accurate records of contracts. A bachelor's degree and 2-3 years of experience in contract administration are required, alongside strong attention to detail and communication skills. This position offers competitive benefits and the opportunity to be part of a dynamic team.

Benefits

Health care coverage

Generous time off

Access to continuous learning

Competitive pay and retirement planning

Family friendly perks

Retail discounts

Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, or related field required.
• Minimum 2–3 years of experience in contract administration or legal coordination.
• Experience with e-signature platforms is desirable.

Responsibilities

• Ensure contracts are routed to correct signatories and all necessary approvals are obtained.
• Prepare and manage documents for signature using appropriate tools.
• Maintain accurate records of all executed contracts.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s Degree in Business Administration

Diploma in Contract Management

Tools

DocuSign

Adobe Sign

Job description

Contract Signatory Coordinator

The Contract Signatory Coordinator is responsible for managing the end-to-end process of contract execution. This includes ensuring all necessary approvals are obtained, directing contracts to the appropriate signatories, coordinating signatures from all parties, and maintaining accurate filing of signed contracts. The role ensures compliance with internal approval workflows and external contractual timelines.

Key Responsibilities

• Contract Coordination & Execution: Ensure contracts are routed to the correct internal and external signatories in a timely manner; coordinate with internal departments to confirm all necessary approvals (e.g., legal, finance, procurement, leadership) are obtained prior to signature; monitor the status of contracts in the signature workflow and follow up to ensure timely completion.
• Signature Management: Prepare documents for signature using appropriate tools (DocuSign, Adobe Sign, physical signature); verify authority and validity of signatories and ensure signatory limits are adhered to; track and document each stage of the signing process for audit purposes.
• Filing and Record Management: Maintain accurate records of all executed contracts, both digital and physical; ensure contracts are stored in accordance with company policy, regulatory requirements, and data protection laws; support contract retrieval and auditing when required.
• Compliance and Communication: Ensure adherence to company policies and procedures for contract approvals and execution; act as the primary point of contact between internal stakeholders and external parties for contract signing matters; escape issues or delays to the relevant stakeholders in a timely manner.

Qualifications and Experience

Education:

• Bachelor’s Degree in Business Administration, Legal Studies, Commerce, or related field is required.
• A Diploma or Certification in Contract Management, Paralegal Studies, or Compliance is a plus.

Experience:

• Minimum of 2–3 years of experience in contract administration, legal coordination, compliance, or a similar administrative role involving documentation workflows.
• Experience with e-signature platforms (DocuSign, Adobe Sign) is desirable.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Familiarity with contract lifecycle processes and basic legal terminology.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Ability to work independently and manage multiple priorities under tight deadlines.

Key Relationships:

• Internal: Legal Team, Procurement, Finance, Business Units, Executive Assistants
• External: Vendors, Clients, Legal Representatives, Partners

About OSTTRA

Launched in 2021, OSTTRA unites four businesses that have been at the heart of post‑trade evolution and innovation for over 20 years: MarkitServ, Traiana, TriOptima and Reset. With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end‑to‑end workflows—from trade capture at the point of execution, through portfolio optimization, to clearing and settlement. Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets.

Learn more at www.osttra.com.

Benefits

We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.

• Health & Wellness: Health care coverage designed for the mind and body.
• Flexible Downtime: Generous time off helps keep you energized for your time on.
• Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
• Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company‑matched student loan contribution, and financial wellness programs.
• Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best‑in‑class benefits for families.
• Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.

For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries

Equal Opportunity Employer

S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to: **************@spglobal.com and your request will be forwarded to the appropriate person.

US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Recruitment Fraud Alert: If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to ***********@spglobal.com. S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre‑employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here.