Contract Executive (Construction Industry)

Pilot Construction; Selangor; On-site; MYR 35,000 - 55,000; Full time

Job summary

A construction company in Selangor is looking for a Quantity Surveyor to manage tender administration and oversee project costs. The ideal candidate will have a Diploma or Degree in Quantity Surveying and at least 2 years of experience in a similar role. Responsibilities include preparing tender documents, evaluating quotations, and managing payments to sub-contractors. Collaboration with consultants and suppliers is essential to ensure effective project execution.

Qualifications

• Minimum 2 years of experience in Quantity Surveying or a related field.
• CIDB green card holder required.
• Ability to work under minimal supervision.

Responsibilities

• Administer the tender process including preparation and review.
• Evaluate and prepare payments to sub-contractors.
• Coordinate with suppliers on construction materials.

Skills

Tender administration

Cost management

Communication skills

Team player

Self-motivated

Education

Diploma / Degree in Quantity Surveying

Job description

Job Responsibilities

Tender administration including pre and post tender administration.

Involve in tender evaluation, vetting, verification of tender documents and tender interview when necessary.

To ensure that the tender is priced competitively and correctly.

Reviews quotations submitted by sub-contractors.

Taking off and coordinate with the QS, consultant for the preparation of full set Bill of Quantity.

Prepare and execute formal contract and producing of letter of award to sub-contractors.

Procuring of miscellaneous works quotation and drafting their letter of award.

To keep monitoring the jobs/project in budget, administration of insurance and involves in costing exercise under specified works only.

Prepare the Interim Valuation payment recommended by consultant (architect, engineer) and prepare Final Account Statement.

Prepares progress payment claim, variation orders claims and taking off quantities.

Responsible to ensure that work done is claimed up-to date, V/O submitted timely and profitably, settle final account.

Post-contract administration which included: Attending management meeting, client/consultant and site meeting, cost comparison exercise, variation order claim, site inspection when necessary.

Responsible to ensure that sub-contractor work done is paid timely but not overpaid.

Coordinate pre-contract drawings and documents with all consultants.

Evaluates and prepares interim progress payment to sub-contractors.

Prepares progress report, materials schedule and cash flow.

To liaise with consultants/site to clarify queries.

Updates cash flow and monitor project budget and payment to sub-contractor.

To develop and maintain the lists of Approved Suppliers and sub-contractors.

To request and obtain quotations on construction materials from potential suppliers.

To prepare and evaluate the bid price and quality on materials among the potential suppliers.

To formalize recommendations of purchase for the superior’s approval.

To prepare, issue and check the Purchase Orders to the approved suppliers.

To gather information on construction materials from suppliers.

To request and obtain quotations on new construction materials from potential new suppliers.

To prepare and evaluate the bid price and quality on materials among the potential suppliers thru verbal confirmation.

Liaison with suppliers for costing exercise, collect cost data bank and cost information.

To coordinate with the supplier for the arrangement of the construction materials delivery to the site.

To undertake other related jobs from time to time as directed by Directors or Contract Manager.

Job Requirements

Diploma / Degree in Quantity Surveying or its equivalent.

Must be a CIDB green card holder.

At least 2 years working experience in Quantity Surveying, similar position or related working experience.

Good team player, self-motivated, reliable, minimum supervision, good communication and interpersonal skills.

Understanding of the site safety plan and the safety activities operation flow.